Senior AP Manager

Vaco by Highspring; Newport Beach (CA); On-site; USD 140,000 - 190,000; Full time

Job summary

Vaco by Highspring is seeking an experienced Interim Senior Manager, Accounts Payable to lead a high-volume AP function and provide hands-on operational support during a transitional period.

The role requires 10+ years in Accounts Payable or Finance Operations, with a proven ability to coach and develop AP staff, and to manage day-to-day AP activities, corporate card program administration, and risk controls within established processes.

Qualifications

• 10+ years of experience in Accounts Payable or Finance Operations.
• Experience managing and developing AP staff.
• Experience overseeing high-volume AP operations.
• Experience supporting cross-functional stakeholders and vendor relationships.

Responsibilities

• Oversee the full accounts payable cycle, including vendor onboarding, invoice coding, approval routing, and payment processing.
• Ensure timely and accurate processing of invoices and payments.
• Monitor AP workflows and elevate issues or bottlenecks as needed.
• Support month-end close activities related to accounts payable.
• Assist with exception handling and complex AP transactions.
• Manage day-to-day administration of the corporate card program.
• Support card issuance, limit management, user maintenance, and employee off-boarding.
• Monitor compliance with company policies and spending controls.
• Address cardholder inquiries and resolve issues in a timely manner.
• Provide daily direction and support to the AP team.
• Serve as a hands-on resource during periods of high volume, complexity, or staffing challenges.
• Help remove obstacles and ensure workflows continue to move efficiently.
• Partner with team members to maintain service levels and operational consistency.
• Coach and support employees while working within existing priorities and policies.
• Maintain adherence to established AP controls and approval procedures.
• Ensure proper segregation of duties and compliance with internal policies.
• Identify and elevate payment risks, fraud indicators, or control concerns.
• Support audit requests and documentation needs as required.

Skills

AP leadership

High-volume AP

Team leadership

Operational oversight

Tools

Coupa

NetSuite

Job description

Our client is seeking an experienced Interim Senior Manager, Accounts Payable to provide hands‑on leadership and operational support for a high‑volume AP function. This individual will oversee day‑to‑day accounts payable operations, support an established team, and ensure processes continue to run smoothly during a transitional period.

This role is ideal for a seasoned AP leader who excels in execution, team support, and operational oversight. The successful candidate will be comfortable stepping into an existing environment, working within established processes and systems, and providing guidance to the team without driving large‑scale organizational or process changes.

Key Responsibilities

Accounts Payable Operations

• Oversee the full accounts payable cycle, including vendor onboarding, invoice coding, approval routing, and payment processing.
• Ensure timely and accurate processing of invoices and payments.
• Monitor AP workflows and elevate issues or bottlenecks as needed.
• Support month‑end close activities related to accounts payable.
• Assist with exception handling and complex AP transactions.

Corporate Card Program Administration

• Manage day‑to‑day administration of the corporate card program.
• Support card issuance, limit management, user maintenance, and employee off‑boarding.
• Monitor compliance with company policies and spending controls.
• Address cardholder inquiries and resolve issues in a timely manner.

Team Leadership & Support

• Provide daily direction and support to the AP team.
• Serve as a hands‑on resource during periods of high volume, complexity, or staffing challenges.
• Help remove obstacles and ensure workflows continue to move efficiently.
• Partner with team members to maintain service levels and operational consistency.
• Coach and support employees while working within existing priorities and policies.

Risk Management & Controls

• Maintain adherence to established AP controls and approval procedures.
• Ensure proper segregation of duties and compliance with internal policies.
• Identify and elevate payment risks, fraud indicators, or control concerns.
• Support audit requests and documentation needs as required.

Qualifications

Required Experience

• 10+ years of experience in Accounts Payable, Payment Operations, or Finance Operations.
• Previous experience managing and developing AP staff.
• Strong background overseeing high‑volume AP operations.
• Experience supporting cross‑functional stakeholders and vendor relationships.

Preferred Experience

• Multi‑entity accounts payable experience.
• Experience in fast‑paced, growth‑oriented environments.

Systems & Technical Skills

• Experience with Coupa is required.
• Experience with NetSuite strongly preferred.
• Strong understanding of AP automation workflows and transaction processing.
• Comfortable operating within existing systems, controls, and established processes.
• Ability to identify operational issues and elevate concerns without redesigning workflows or implementing new systems.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).