AP Accountant

Benefit Cosmetics; San Francisco (CA); Hybrid; Confidential; Full time

Benefits offered by this job

Health, dental and vision plans

401(k) with employer matching

Paid time off programs

Employee discounts/perks

Life insurance

Disability insurance

Flexible spending accounts

Job summary

Benefit Cosmetics is seeking an Accounts Payable Specialist to manage daily invoice processing, ensure timely payments, and maintain strong vendor relationships. Under the Accounts Payable Manager, you will contribute to efficient operations and compliance with company policies.

Responsibilities include entering invoices, reconciling statements, managing vendor master data in the ERP, assisting in month-end close, and supporting process improvements.

Qualifications

• Bachelor’s degree in Accounting, Finance or a related field
• 2+ years of hands on experience in Accounts Payable
• Proficient in Using ERP systems and automated accounts payable workflow platforms
• Solid working knowledge of Microsoft Excel and other Microsoft office applications
• Experience managing the full cycle of travel expense reimbursement, including auditing submissions, verifying supporting documentation, and ensuring timely and accurate payment.

Responsibilities

• Accurately enter invoices into the accounting system after confirming proper authorization
• Ensure timely processing of invoices in alignment with vendor payment terms
• Review the AP aging report weekly and resolve any past due invoices
• Perform timely reconciliation of assigned vendor statements to maintain account accuracy
• Review and approve employee T&E expenses for payment
• Investigate and resolve discrepancies by coordinating with internal departments or vendors to address missing documentation or purchase order variances
• Set up new vendors in accordance with internal control procedures and company policies
• Ensure vendor records are accurate, complete, and up to date in the ERP system
• Maintain and manage the vendor master files, including ongoing updates to the vendor profiles and supporting documentation
• Assist in weekly cash disbursement process by preparing and reviewing payment batches
• Ensure that vendor payments are processed accurately and in accordance with company policy
• Ensure all invoices approved are prepared for final approval and posted
• Prepare month end accruals with proper documentation
• Complete monthly balance sheet reconciliations to ensure timely review and accuracy
• Identify and implement enhancements to streamline workflows and improve accuracy in accounts payable processes
• Monitor ERP system activity to ensure accurate invoice postings, and collaborate with IT to troubleshoot and resolve system related issues

Skills

Accounts Payable

Excel

Microsoft Office

Education

Bachelor’s degree in Accounting, Finance or related field

Tools

ERP systems

Job description

Under the direction of the Accounts Payable Manager, this individual will be responsible for the daily processing of invoices and ensuring timely and accurate payment to vendors. The role supports efficient accounts payable operations, helps maintain vendor relationships, and ensures compliance with company policies and accounting standards.

Job Responsibilities

What You’ll Do

Invoice Management

• Accurately enter invoices into the accounting system after confirming proper authorization
• Ensure timely processing of invoices in alignment with vendor payment terms
• Review the AP aging report weekly and resolve any past due invoices
• Perform timely reconciliation of assigned vendor statements to maintain account accuracy
• Review and approve employee T&E expenses for payment
• Investigate and resolve discrepancies by coordinating with internal departments or vendors to address missing documentation or purchase order variances

Vendor Database Maintenance

• Set up new vendors in accordance with internal control procedures and company policies
• Ensure vendor records are accurate, complete, and up to date in the ERP system
• Maintain and manage the vendor master files, including ongoing updates to the vendor profiles and supporting documentation

Vendor Payment Process

• Assist in weekly cash disbursement process by preparing and reviewing payment batches
• Ensure that vendor payments are processed accurately and in accordance with company policy

Month End Closing

• Ensure all invoices approved are prepared for final approval and posted
• Prepare month end accruals with proper documentation
• Complete monthly balance sheet reconciliations to ensure timely review and accuracy

Process Improvement

• Identify and implement enhancements to streamline workflows and improve accuracy in accounts payable processes
• Monitor ERP system activity to ensure accurate invoice postings, and collaborate with IT to troubleshoot and resolve system related issues

Profile

Qualifications: Bachelor’s degree in Accounting, Finance or a related field 2+ years of hands on experience in Accounts Payable Proficient in Using ERP systems and automated accounts payable workflow platforms Solid working knowledge of Microsoft Excel and other Microsoft office applications Experience managing the full cycle of travel expense reimbursement, including auditing submissions, verifying supporting documentation, and ensuring timely and accurate payment.

Schedule

• Hybrid – Onsite presence required at Benefit HQ 3x per week

The target salary range for this position is $26.44/hr-$38.46/hr. The actual salary offered is based on market location and will depend on a variety of factors, which may include, as applicable, years of relevant experience; certifications or other professional licenses held; other legitimate, non-discriminatory business factors specific to the position; and the geographic location in which the applicant lives and/or from which they will perform the job. This position is eligible to earn an annual bonus. This position is also eligible for the following benefits, including but not limited to: comprehensive health, dental and vision plans; a 401(k) plan with employer matching, various paid time off programs; employee discounts/perks; life insurance; disability insurance; flexible spending accounts.

• Contract type: Permanent Job