AP Clerk

Banff Hospitality Collective; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Banff Hospitality Collective is seeking an Accounts Payable Clerk to process invoices, code expenses, and issue payments in a timely and accurate manner. The role supports the finance team in maintaining clean vendor records and ensuring compliance with internal controls.

The AP Clerk will manage three-way matching, reconcile statements, and assist with month-end close while handling vendor inquiries and supporting audits as needed.

Qualifications

• High school diploma required; associate degree in accounting or finance preferred.
• 1–3 years of accounts payable or general accounting experience.
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP) and Microsoft Excel.
• Strong attention to detail and organizational skills.

Responsibilities

• Match invoices to purchase orders and receiving documents (3-way match).
• Enter and code invoices into the accounting system.
• Process checkruns, ACH, and wire payments per approved payment schedules.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor files, W-9s, and payment records.
• Respond to vendor inquiries regarding payment status.
• Assist with month-end AP accruals and reconciliations.
• Support internal and external audit requests.

Skills

Attention to detail

Excel proficiency

Accounting software experience (QB/Net

Education

High school diploma

Associate degree in accounting or finance preferred

Tools

QuickBooks

NetSuite

SAP

Job description

The Accounts Payable (AP) Clerkat BHC is responsible forprocessing vendor invoices, ensuringtimelyandaccuratepayments, andmaintainingorganized financial records in compliance with BHC policy and internal controls.

Key Responsibilities:

• Match invoices to purchase orders and receiving documents (3-way match).
• Enter and code invoices into the accounting system.
• Process checkruns, ACH, and wire payments per approved payment schedules.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor files, W-9s, and payment records.
• Respond to vendor inquiries regarding payment status.
• Assist with month-end AP accruals and reconciliations.
• Support internal and external audit requests.

Required Skills/Abilities:

• High school diploma required; associate degree in accounting or finance preferred.
• 1–3 years of accounts payable or general accounting experience.
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP) and Microsoft Excel.
• Strong attention to detail and organizational skills.

Physical Requirements:

The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job:

• Ability to sit for extended periods while working at a computer.
• Occasional standing and walking within the office environment.
• Ability to occasionally lift and carry files or supplies up to 10 lbs.
• Manual dexterity for data entry, keyboarding, and use of standard office equipment.
• Clear vision for reading invoices, statements, and financial reports.
• Adequate hearing for effective communication via phone and direct interaction with colleagues and vendors.

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law. BHC participates in E-Verify.