Accounts Payable Clerk

Friend Health; Chicago (IL); On-site; USD 27,552 - 38,572; Full time

Benefits offered by this job

Medical, Dental, and Vision Coverage

PTO & Holidays

403 B

Professional Development Opportunities

Employee Assistance Program (EAP)

Job summary

Friend Health in Chicago, IL seeks an Accounts Payable Clerk to support daily financial operations, process invoices, issue payments, and assist with payroll. The role requires attention to detail, confidentiality, and solid knowledge of accounting and payroll practices.

Key duties include reviewing vendor statements, entering invoices, balancing payables, reconciling accounts, maintaining records, and assisting with financial reports.

Qualifications

• Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP and advanced formulas; macros preferred.
• 2–5 years of accounts payable and payroll support experience, preferably in a healthcare or finance setting.
• Working knowledge of payroll processes and regulations.
• Ability to work autonomously in challenging environments.
• Strong verbal and written communication with a customer-service focus.
• Excellent time management and ability to handle multiple priorities with accuracy.
• Familiarity with Hybrent, Sage, EHR systems and billing software; Centricity and Epic are a plus.

Responsibilities

• Monitor the Accounting inbox to receive and review requests for payment or assistance.
• Enter invoices, prepare, and issue payments to vendors, ensuring timely and accurate payments.
• Assist with payroll processing to ensure employees are paid accurately and on schedule.
• Review payroll-related documentation for completeness and confidentiality of employee information.
• Assist with researching and resolving payroll discrepancies and respond to payroll inquiries.
• Keep accurate records of payments, vendor files, and other relevant documents.
• Assist with the preparation of financial reports and statements related to accounts payable.
• Balance out all payables each day and assist in preparing daily and monthly reports.
• Perform day-to-day financial transactions including verifying, classifying, and recording accounts payable data and balancing vendor and expense statements.
• Perform other duties as assigned.

Skills

Excel & analytics

Payroll processing

Attention to detail

Communication skills

Confidentiality

Education

High School diploma or higher in Accounting

Associates or higher in Accounting (preferred)

Tools

Hybrent

Sage

EHR systems

Centricity

Epic

Job description

The Accounts Payable Clerk (AP) supports the organization's daily financial operations by processing accounts payable transactions, assisting with payroll processing, reconciling vendor statements, verifying invoices, and ensuring vendors and employees are paid accurately and on time. The role requires strong attention to detail, confidentiality, and knowledge of accounting and payroll practices.

JOB DUTIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Monitor the Accounting inbox to receive and review requests for payment or assistance.
• Enter invoices, prepare, and issue payments to vendors, ensuring timely and accurate payments.
• Assist with payroll processing to ensure employees are paid accurately and on scheduled payroll dates.
• Review payroll-related documentation for completeness and accuracy while maintaining confidentiality of employee information.
• Assist with researching and resolving payroll discrepancies and respond to payroll-related inquiries as assigned.
• Keeping accurate records of payments, vendor files, and other relevant documents.
• Assisting with the preparation of financial reports and statements related to accounts payable.
• Charges expenses to accounts and cost centers by analyzing invoice or expense reports.
• Responsible for verifying and resolving purchase order, contract, invoice, reimbursements or payment discrepancies and documentation.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Balancing out all payables each day and assisting in preparation of daily and monthly reports.Perform day-to-day financial transactions including verifying, classifying, and recording accounts payable data and balancing vendor and expense statements.
• Perform other duties as assigned.

QUALIFICATIONS

• Advanced proficiency in Microsoft Office, particularly Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP and advanced formulas. Experience with Excel Macros is strongly preferred.
• 2–5 years of equivalent work experience in accounts payable and payroll support within a finance environment. FQHC experience a strong plus.
• Working knowledge of payroll processes and payroll regulations required.
• Ability to work autonomously in a challenging environment.
• Exceptional verbal and written communication skills with a strong emphasis on customer service.
• Excellent time management, follow-through, and organizational skills
• Ability to manage multiple priorities with a high degree of accuracy.
• Some knowledge of Hybrent, Sage, EHR systems and billing software, Centricity and Epic a plus.

SMART GOALS (OUTCOMES)

• Ensuring the accuracy of invoice processing.
• Ensure payments are processed by vendor deadlines.
• Work with Finance Leadership to create processes that minimize fraud.

PHYSICAL REQUIREMENTS

The physical demands described are representative of those that must be met by an employee to successfully perform. The employee frequently is required to stand, walk, reach with hands and arms.

WORKING CONDITIONS

(The unavoidable, externally imposed conditions under which the work must be performed, and which create hardship for the incumbent including the frequency and duration of occurrence of physical demands, environmental conditions, demands on one’s senses, and mental demands.) None known.

BENEFITS & COMPENSATION

Hourly Rate: $24.04

Medical, Dental, and Vision Coverage

Paid Time Off (PTO) & Holidays

403 B

Professional Development Opportunities

Employee Assistance Program (EAP)

Qualifications

Education

Required

High School or better in Accounting.

Preferred

Associates or better in Accounting or related field.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.