AP AR Clerk

Pasona Inc.; Rockford (IL); On-site; USD 42,000 - 60,000; Full time

Job summary

Pasona Inc. is seeking an AP/AR Clerk to support day-to-day accounts payable and receivable operations at our Rockford, IL location.

The role handles invoice processing, vendor payments, credit card transactions, and reconciliations, collaborating with the Sales team and internal departments. The ideal candidate will have 3-5 years in AP/AR or related admin work, strong Excel skills, and a solid grasp of accounting principles.

Qualifications

• 3-5 years of experience in Accounts Payable, accounting, or related administrative work in a corporate environment.
• Some Accounts Receivable experience required.
• Basic understanding of accounting principles.
• Proficiency in Microsoft Excel and accounting software; Plex ERP experience is a plus.

Responsibilities

• Process bills and invoices, obtain payment approvals, post transactions, and prepare vendor checks.
• Prepare payment information for wire and ACH transactions and maintain supporting documentation.
• Maintain credit card transaction records and assist employees with credit card-related inquiries.
• Maintain accurate AP records, monitor AP aging, and process overdue payments.
• Assist with bank reconciliations, positive pay reporting, and other accounting reports.
• Apply customer payments and maintain accurate AR sub-ledgers.
• Deposit customer checks and monitor AR aging reports for delinquent accounts requiring follow-up.
• Respond to inquiries from vendors, customers, employees, and the Sales team.
• Maintain organized AP/AR documentation and electronic records.
• Perform other accounting and administrative duties as assigned.

Skills

Accounts Payable

Accounts Receivable

Attention to detail

Analytical skills

Communication

Multitasking

Teamwork

Education

Associate degree in Accounting/Business Administration

Tools

Excel

Plex ERP

Job description

Employment Type: Full-time, Nonexempt

Work Arrangement: 100% Onsite

Department: Accounting

Start Date: As soon as possible

Position Summary

The AP/AR Clerk is responsible for supporting day-to-day Accounts Payable operations while also assisting with Accounts Receivable activities. This position handles invoice processing, vendor payments, credit card transactions, payment applications, account reconciliations, aging reports, and financial recordkeeping. The role works closely with vendors, customers, the Sales team, and other internal departments.

Key Responsibilities

• Process bills and invoices, obtain payment approvals, post transactions, and prepare vendor checks.
• Prepare payment information for wire and ACH transactions and maintain supporting documentation.
• Maintain credit card transaction records and assist employees with credit card-related inquiries.
• Maintain accurate AP records, monitor AP aging, and process overdue payments.
• Assist with bank reconciliations, positive pay reporting, and other accounting reports.
• Apply customer payments and maintain accurate AR sub-ledgers.
• Deposit customer checks and monitor AR aging reports for delinquent accounts requiring follow-up.
• Respond to inquiries from vendors, customers, employees, and the Sales team.
• Maintain organized AP/AR documentation and electronic records.
• Perform other accounting and administrative duties as assigned.

Qualifications

• 3-5 years of experience in Accounts Payable, accounting, or related administrative work in a corporate environment.
• Some Accounts Receivable experience required.
• Basic understanding of accounting principles.
• Proficiency in Microsoft Excel and accounting software; Plex ERP experience is a plus.
• Strong attention to detail and accuracy in invoice and payment processing.
• Strong analytical, problem-solving, communication, and customer service skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to handle confidential financial information with integrity.
• Associate degree in Accounting, Business Administration, or a related field preferred.
• Reliable attendance, punctuality, and ability to work effectively as part of a team.

Work Environment: This position is 100% onsite at one work location.