AP/AR Specialist

Job Store Staffing; Denver (CO); Hybrid; USD 55,000 - 62,000; Part time

Job summary

Job Store Staffing in Denver, CO is seeking an AP/AR Specialist to manage accounts payable and receivable processes, ensure accurate invoicing, payments, and collections. The role requires 3+ years in accounting and proficiency with SAP, Xero, QuickBooks, and payroll systems.

You will work in a hybrid model and uphold GAAP and SOX standards while protecting confidential information. Responsibilities include processing AP/AR transactions, reconciliations, journal entries, and supporting month-end

Qualifications

• Minimum of three years’ experience in AP/AR accounting roles.
• Proficiency in QuickBooks, Xero, Sage, PeopleSoft or similar platforms.
• Strong understanding of GAAP and governmental accounting standards.
• Experience with payroll systems like ADP or UltiPro preferred.
• Familiarity with Workday or Ceridian integration advantageous.
• Excellent numeracy skills with high attention to detail and accuracy.
• Strong organizational and communication skills.

Responsibilities

• Process and verify AP transactions including invoice entry, approval workflows, and payment processing.
• Manage AR activities by generating invoices and following up on overdue payments.
• Reconcile GL accounts related to AP/AR and resolve discrepancies.
• Prepare journal entries for accruals, prepayments, and other adjustments.
• Maintain SOX compliance and protect confidential information.
• Utilize payroll systems like Workday, Paychex, ADP, Kronos, UltiPro, or Ceridian.
• Conduct balance sheet reconciliations and support month-end closing.
• Assist with audits by providing necessary documentation for AP/AR.
• Collaborate with accounting, procurement, and customer service teams to streamline processes.

Skills

Attention to detail

Organizational skills

Data entry

Communication

GAAP knowledge

Numerical proficiency

Tools

SAP

Sage

Xero

QuickBooks

PeopleSoft

Workday

Ceridian

ADP

UltiPro

Kronos

Paychex

Job description

Job Store Staffing is seeking a highly organized and detail-oriented AP/AR Specialist for a client in the Denver, CO area! In this role, you will be responsible for managing accounts payable and receivable functions, ensuring accurate processing of invoices, payments, and collections. The ideal candidate will possess strong technical accounting skills, familiarity with various financial software systems, and a commitment to maintaining the integrity of financial data. This position plays a vital role in supporting the company’s financial health by ensuring timely transactions, compliance with accounting standards, and confidentiality of sensitive information.

Schedule: Monday-Friday, hybridPay: $28/hrContract: 6 months

Responsibilities

• Process and verify accounts payable transactions, including invoice entry, approval workflows, and payment processing using systems such as SAP, Sage, or Xero.


• Manage accounts receivable activities by generating invoices, monitoring customer accounts, and following up on overdue payments.


• Reconcile general ledger accounts related to AP and AR to ensure accuracy and resolve discrepancies promptly.


• Prepare journal entries for accruals, prepayments, and other adjustments in accordance with GAAP (Generally Accepted Accounting Principles).


• Maintain detailed records of financial transactions while adhering to SOX (Sarbanes-Oxley Act) compliance standards.


• Utilize financial software such as Workday, Paychex, ADP, Kronos, UltiPro, or Ceridian for payroll management and data entry.


• Conduct balance sheet reconciliations regularly and support month-end closing processes.


• Handle confidential information with discretion and ensure compliance with company policies.


• Assist with audits by providing necessary documentation and explanations related to AP/AR activities.


• Collaborate with cross-functional teams including accounting, procurement, and customer service to streamline processes.

Qualifications

• Minimum of three years’ experience in accounting roles focused on accounts payable and receivable functions.


• Proficiency in financial software such as QuickBooks, Xero, Sage, PeopleSoft, or similar platforms.


• Strong understanding of GAAP and governmental accounting standards.


• Experience working with payroll systems like ADP or UltiPro is preferred.


• Knowledge of accounting systems integration including Workday or Ceridian is advantageous.


• Excellent numeracy skills combined with strong attention to detail and accuracy.


• Ability to perform data entry efficiently using 10 key typing skills and double-entry bookkeeping principles.


• Familiarity with technical accounting concepts including journal entries and account reconciliation.


• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.


• Effective communication skills for interacting professionally with vendors, clients, and internal teams.

Join us in contributing to a well-managed financial environment that upholds transparency and integrity across all accounting functions.