AP/AR Specalist

Creative Financial Staffing; Rochester (IN); On-site; USD 45,000 - 55,000; Full time

Job summary

Creative Financial Staffing (CFS) is seeking an Accounts Payable & Receivable Specialist to support the accounting operations of a well-established organization. This position will focus primarily on accounts payable, including vendor invoice processing, payment preparation, account reconciliations, and vendor maintenance within Oracle NetSuite.

The ideal candidate will have hands‑on experience with NetSuite, strong organizational skills, and a solid understanding of AP/AR processes.

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred.
• 1–3 years of experience using Oracle NetSuite.
• 1–3 years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Excellent communication skills and ability to work collaboratively with internal teams.

Responsibilities

• Process and review vendor invoices, including PO and non-PO invoices, ensuring accuracy and proper approvals.
• Support weekly payment runs by verifying invoice approvals and maintaining supporting documentation.
• Maintain vendor records, including W-9 forms, ACH information, banking details, and vendor setup within NetSuite.
• Reconcile vendor accounts, review aging reports, and resolve discrepancies.
• Process credit card transactions and assist with expense reporting.
• Assist with customer payment postings, cash applications, and account reconciliations.
• Prepare AP/AR aging reports and transaction summaries.
• Assist with month-end close, including accruals, reconciliations, and reporting.
• Collaborate with internal departments to resolve invoice discrepancies and payment issues.
• Maintain accurate financial records and ensure compliance with internal accounting procedures.
• Identify opportunities to improve accounting processes and overall efficiency.
• Support additional accounting projects and responsibilities as assigned.

Skills

Attention to detail

Organizational skills

Communication skills

Team collaboration

Independent worker

Education

High school diploma

Associate's or Bachelor's preferred

Tools

Oracle NetSuite

Microsoft Excel

Microsoft Office Suite

Job description

Accounts Payable & Receivable Specalist

Location: Rochester, IN
Salary: $45,000–$55,000 annually

Position Overview

Creative Financial Staffing (CFS) is seeking a detail-oriented Accounts Payable & Receivable Specialist to support the accounting operations of a well-established organization. This position will focus primarily on accounts payable, including vendor invoice processing, payment preparation, account reconciliations, and vendor maintenance within Oracle NetSuite.

The ideal candidate will have hands‑on experience with NetSuite, strong organizational skills, and a solid understanding of AP/AR processes. This individual will work closely with the Accounting Manager and finance team to ensure accurate financial records, timely payments, and efficient daily accounting operations.

Key Responsibilities

Accounts Payable

• Process and review vendor invoices, including purchase order (PO) and non-PO invoices, ensuring accuracy and proper approvals.
• Support weekly payment runs by verifying invoice approvals and maintaining supporting documentation.
• Maintain vendor records, including W-9 forms, ACH information, banking details, and vendor setup within NetSuite.
• Reconcile vendor accounts, review aging reports, and resolve discrepancies.
• Process credit card transactions and assist with expense reporting.

Accounts Receivable

• Assist with customer payment postings, cash applications, and account reconciliations.
• Monitor accounts receivable aging and support follow-up on outstanding balances.
• Provide backup support for customer invoicing and customer master data maintenance.
• Prepare AP/AR aging reports and transaction summaries.

General Accounting Support

• Assist with month‑end close, including accruals, reconciliations, and reporting.
• Collaborate with internal departments to resolve invoice discrepancies and payment issues.
• Maintain accurate financial records and ensure compliance with internal accounting procedures.
• Identify opportunities to improve accounting processes and overall efficiency.
• Support additional accounting projects and responsibilities as assigned.

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 1–3 years of experience using Oracle NetSuite required.
• 1–3 years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting.
• Understanding of invoice processing, vendor payments, account reconciliations, and general ledger functions.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Excellent communication skills and ability to work collaboratively with internal teams.
• Ability to work independently while maintaining accuracy and meeting deadlines.

Why Consider This Opportunity?

• Work closely with an experienced accounting and finance team.
• Gain hands‑on exposure to both accounts payable and accounts receivable functions.
• Utilize and expand your Oracle NetSuite experience.
• Contribute to process improvements and efficient accounting operations.

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