Accounts Payable Specialist (AP Specialist)

gobravvo; Atlanta (GA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Paid time off

Professional development

Job summary

gobravvo is seeking an Accounts Payable Specialist to join our accounting team onsite in Atlanta. You will handle high-volume AP processing, ensure accurate vendor payments, and support multiple entities in a fast-paced environment.

The ideal candidate has 2–3 years of AP experience, strong PO matching skills (2-way/3-way), and ERP experience (Oracle; Basware a plus). Proficiency in MS Office and 10-key data entry is required, with high attention to confidentiality and accuracy.

Qualifications

• 2–3 years of hands-on accounts payable experience in a high-volume environment.
• Experience with 2-way and 3-way PO matching.
• ERP experience, preferably Oracle; Basware is a plus.
• Solid understanding of general accounting principles.
• Proficiency with Microsoft Office and 10-key data entry.
• Strong attention to confidentiality and accuracy.
• Strong analytical, organizational, and problem-solving abilities.
• Ability to manage multiple tasks and meet tight deadlines.
• Clear verbal and written communication; able to work independently and in a team.

Responsibilities

• Process a high volume of accounts payable invoices efficiently in a shared services environment.
• Perform 2-way and 3-way matching of invoices against purchase orders.
• Review, research, and resolve invoices placed on hold by the ERP system.
• Apply manual GL coding and ensure correct tax treatment.
• Run and review reports to identify payments due prior to approval and release.
• Reconcile invoices by validating supplier information, addresses, and payment amounts.
• Investigate vendor statements and resolve discrepancies or balances.
• Manage intercompany accounts payable activity as required.
• Process payments via check, ACH, and wire transfers.
• Handle purchasing card transactions and consolidated invoices for accuracy.
• Assist with accounting corrections related to job costing and project expenditures.
• Provide documentation for audit processes.

Skills

PO matching

MS Office

10-key data entry

Analytical thinking

Communication skills

Confidentiality

Multi-tasking

Team collaboration

Education

Associate degree in accounting/finance

Tools

Oracle ERP

Basware

Job description

Accounts Payable Specialist (AP Specialist) – Full-Time

We are seeking a knowledgeable and detail-oriented Accounts Payable Specialist (AP Specialist) to join a dynamic and fast-paced organization. As a vital member of the accounting team, the Accounts Payable Specialist (AP Specialist) is responsible for ensuring the accuracy and timeliness of vendor payments and maintaining the integrity of financial records in a high-volume shared services environment. This full-time position presents an excellent opportunity for accounting professionals who excel in structured, deadline-driven settings and value collaborative teamwork.

Located in a vibrant business hub, this role plays a key part in supporting multiple business entities and contributing to the organization's overall financial health. The Accounts Payable Specialist (AP Specialist) will be based onsite, working during standard business hours, and will be instrumental in upholding operational efficiency and compliance standards.

Accounts Payable Specialist (AP Specialist) - Summary

The Accounts Payable Specialist (AP Specialist) is responsible for processing a large volume of accounts payable transactions, ensuring the accuracy of vendor payments, and supporting the accounting team in a shared services setting. The ideal candidate will have extensive experience with ERP systems, specifically Oracle, and be comfortable managing invoices across several business entities. This role is well-suited for a professional who is detail-oriented, organized, and thrives in an environment with tight deadlines and high expectations.

Duties & Responsibilities

• Process a high volume of accounts payable invoices efficiently within a shared services environment.
• Perform both 2-way and 3-way matching of invoices against purchase orders to ensure accuracy.
• Review, research, and resolve invoices placed on hold by the ERP system to maintain workflow continuity.
• Apply manual general ledger (GL) coding as needed and ensure correct tax treatment for all transactions.
• Run and review reports to identify payments due prior to approval and release.
• Reconcile invoices by validating supplier information, addresses, and payment amounts.
• Investigate vendor statements and promptly resolve any discrepancies or outstanding balances.
• Manage urgent vendor reconciliations to prevent business disruptions and maintain supplier relationships.
• Process payments through various channels, including check, ACH, and wire transfers.
• Reconcile intercompany accounts payable activity as required.
• Handle purchasing card transactions and process consolidated invoices for maximum accuracy.
• Assist with accounting corrections related to job costing and project expenditures.
• Provide necessary documentation for internal and external audit processes.
• Participate in cross-training initiatives to ensure department coverage and knowledge sharing.
• Collaborate with accounting teams, branch leadership, and internal stakeholders as needed.
• Perform other duties as assigned to support the overall success of the team.

Salary & Benefits

• Competitive compensation package, commensurate with experience and industry standards.
• Comprehensive benefits program, including healthcare, retirement plans, and paid time off.
• Opportunities for professional development and career advancement within the organization.
• Supportive work environment focused on teamwork, learning, and growth.

Qualifications & Requirements

• Minimum of 2-3 years of hands-on accounts payable experience in a high-volume environment.
• Strong expertise in 2-way and 3-way purchase order matching.
• Demonstrated experience processing invoices within an ERP system, preferably Oracle; Basware experience is a plus.
• Solid understanding of general accounting principles and practices.
• Proficiency with Microsoft Office applications and 10-key data entry.
• Exceptional attention to detail, accuracy, and adherence to confidentiality protocols.
• Strong analytical, organizational, and problem-solving abilities.
• Ability to manage multiple tasks and meet tight deadlines effectively.
• Clear and professional verbal and written communication skills.
• Demonstrated capacity to work both independently and collaboratively within a team environment.
• Positive, professional demeanor and a team-first mindset.

Ideal Candidate Snapshot

• Experience supporting multiple business entities or locations in a centralized accounting environment.
• Familiarity with invoice scanning, workflow automation tools, or similar technologies.
• Associate's degree in accounting, finance, or equivalent professional experience preferred.
• Ability to adapt to evolving systems and processes.
• Commitment to maintaining high standards of accuracy and compliance.

Other Relevant Information

This role offers the opportunity to contribute to a leading organization's financial operations and gain exposure to advanced accounting systems.

Being onsite allows the Accounts Payable Specialist (AP Specialist) to collaborate effectively with colleagues and leadership.

The organization encourages ongoing professional growth and values employee contributions.