Accounts Payable Specialist

Liberty Personnel Services, Inc.; Metuchen (NJ); On-site; USD 52,000 - 70,000; Full time

Job summary

Liberty Personnel Services, Inc. is seeking an experienced Accounts Payable Specialist to support the accounting team in Metuchen, NJ on a temporary basis for up to three months.

The role covers end-to-end AP processes, vendor management, 3-way matching, and assisting with month-end close. Ideal candidates bring 5+ years of AP experience, strong attention to detail, and the ability to work independently in a fast-paced environment.

Qualifications

• 5+ years of relevant accounting experience with strong focus on Accounts Payable.
• Experience with end-to-end AP processes including three-way matching.
• ERP system experience; NetSuite a plus.

Responsibilities

• Process and verify vendor invoices for accuracy, coding, approvals and payment.
• Perform three-way matching of POs, receipts and invoices.
• Process employee expense reimbursements per policy.
• Prepare weekly payment runs (checks, wires, card).
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records and W-9/1099 data.
• Assist with month-end close and AP accruals.
• Maintain organized AP documentation and respond to inquiries.

Skills

Accounts Payable

3-way matching

Vendor reconciliation

End-to-end AP

Education

High School diploma

Associate degree in accounting/finance

Tools

NetSuite

ERP system

Microsoft Excel

Job description

We are seeking an experienced Accounts Payable Specialist to support the accounting team on a temporary basis for up to three months. The Accounts Payable Specialist will be responsible for the accurate and timely processing of vendor invoices, payment preparation, vendor account maintenance, reconciliations, and other accounts payable activities. The ideal candidate will have strong end-to-end AP experience and the ability to work independently in a fast-paced environment.

• Process and verify vendor invoices for accuracy, proper coding, approvals, and timely payment.
• Perform three-way matching of purchase orders, receiving documentation, and vendor invoices.
• Process employee expense reimbursements in accordance with company policies.
• Prepare and support weekly payment cycles, including checks, wires, and credit card payments.
• Reconcile vendor statements and research and resolve invoice, payment, and account discrepancies.
• Maintain accurate vendor records and documentation in accordance with company policies, internal controls, and IRS requirements.
• Maintain and review W-9 and 1099 documentation.
• Coordinate with internal departments to resolve invoice and accounts payable issues and ensure timely processing.
• Assist with the month-end close process, including AP accruals, account reconciliations, and supporting schedules.
• Research and resolve routine vendor and payment issues independently.
• Maintain organized and accurate AP records and documentation.
• Assist with general accounting and administrative duties as needed.
• Sort incoming mail and answer the telephone as needed.
• Perform other duties assigned by the Assistant Controller or Controller.

Qualifications

• 5+ years of relevant accounting experience, with strong emphasis on Accounts Payable.
• Demonstrated experience with end-to-end AP processes, including invoice processing, three-way matching, vendor reconciliation, and payment processing.
• Experience working within an ERP-based accounting system; NetSuite experience is a plus.
• High School diploma or GED required.
• Associate’s degree in accounting, Finance, or a related field preferred.
• Strong attention to detail and a high degree of accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Demonstrated ownership and accountability for assigned responsibilities.
• Professional demeanor with strong interpersonal and teamwork skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Ability to work independently while also collaborating effectively with the accounting team and other departments.

#LI-Onsite #Accounting #AccountsPayable #Manufacturing