AP Analyst

Vaco; Glenview (IL); Hybrid; USD 32,000 - 45,000; Full time

Job summary

Vaco in Orlando, FL is seeking a Sr. Accounts Payable Analyst to join a busy AP team in a hybrid role. The position emphasizes supplier inquiries, account reconciliations, issue resolution, and AP research rather than routine processing.

Ideal candidates have 5+ years of AP experience, strong Excel skills, and a proven ability to resolve vendor and purchasing issues. You will work with vendors, purchasing teams, and branches to improve cash flow and accuracy.

Qualifications

• 5+ years of direct Accounts Payable experience required.
• Experience resolving complex AP discrepancies, not just invoice entry.
• Strong understanding of 3-way matching (invoice, purchase order, and goods receipt).
• Advanced Excel skills including PivotTables, VLOOKUP/XLOOKUP, formulas, and data analysis.

Responsibilities

• Manage supplier inquiries through email and phone communication
• Perform supplier account reconciliations and investigate discrepancies
• Research and resolve invoice, purchase order, receipt, and pricing issues
• Work closely with vendors, purchasing teams, branch locations, and warehouse personnel to resolve AP exceptions
• Review vendor statements and aging reports to ensure timely payment and issue resolution
• Handle escalations and complex AP problem-solving activities
• Partner with offshore processing teams to resolve inquiries and exceptions
• Maintain accurate records and documentation
• Analyze AP data using advanced Excel functions

Skills

Accounts Payable

Advanced Excel

Vendor relations

Discrepancy resolution

3-way matching

Education

Associate or Bachelor's degree preferred

Tools

Oracle Cloud

Job description

Sr. Accounts Payable Analyst

Location: Orlando, FL - Hybrid

Pay: $28/hour

We are seeking an experienced Sr. Accounts Payable Analyst to support a busy AP team in a high-volume environment. This role focuses on supplier inquiries, account reconciliations, issue resolution, and AP research rather than routine invoice processing. The ideal candidate will have strong Accounts Payable experience, advanced Excel skills, and a proven ability to resolve complex vendor and purchasing issues.

Responsibilities

• Manage supplier inquiries through email and phone communication
• Perform supplier account reconciliations and investigate discrepancies
• Research and resolve invoice, purchase order, receipt, and pricing issues
• Work closely with vendors, purchasing teams, branch locations, and warehouse personnel to resolve AP exceptions
• Review vendor statements and aging reports to ensure timely payment and issue resolution
• Handle escalations and complex AP problem-solving activities
• Partner with offshore processing teams to resolve inquiries and exceptions
• Maintain accurate records and documentation
• Analyze AP data using advanced Excel functions

Qualifications

• 5+ years of direct Accounts Payable experience required
• Experience resolving complex AP discrepancies, not just invoice entry
• Strong understanding of 3-way matching (invoice, purchase order, and goods receipt)
• Experience supporting inventory, warehouse, distribution, or purchasing environments
• Advanced Microsoft Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, formulas, and data analysis
• Excellent analytical, research, and problem-solving skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment

Preferred

• Experience with supplier account reconciliations and vendor management
• Experience working with purchasing teams and inventory-related AP processes
• Oracle Cloud experience preferred but not required
• Associate's or Bachelor's degree preferred

What We're Looking For

Candidates should be able to clearly explain their experience with:

• Inventory and PO-based Accounts Payable
• Performing and troubleshooting a 3-way match
• Resolving invoice, pricing, and receiving discrepancies
• Working with suppliers, warehouses, and purchasing teams to resolve issues

If you enjoy investigating discrepancies, solving problems, and building strong vendor relationships, we'd love to hear from you.