AP & Accounting Specialist — Detail‑Oriented Finance Pro

World Travel, Inc.; Douglassville (PA); On-site; USD 55,000 - 75,000; Full time

Job summary

World Travel, Inc. is seeking an Accounts Payable & Accounting Specialist to join our Finance Team. This role focuses on accurate payment processing, vendor relations, and supporting general accounting tasks, reconciliations, and month-end close.

The successful candidate will bring attention to detail, strong communication skills, and experience with AP processes and Excel. You will work with vendors and internal teams to ensure timely payments and compliant financial records.

Qualifications

• Associate degree in Accounting or related field preferred.
• 3-5 years of accounting or clerical accounting experience.
• Hands-on experience with accounts payable processes and procedures.
• Working knowledge of general accounting principles.
• Experience with travel-industry accounting systems, such as Central Command, is a plus.
• Proficiency with Microsoft Excel and Word.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving abilities.
• Effective written and verbal communication skills.

Responsibilities

• Review, code, and accurately process vendor invoices in a timely manner.
• Match invoices to purchase orders and supporting documentation.
• Verify appropriate approvals and ensure transactions comply with company policies and procedures.
• Prepare and process weekly payment runs, including ACH, checks, and wire payments.
• Maintain accurate and organized vendor files and payment records.
• Process employee expense reimbursements accurately and efficiently.
• Monitor accounts payable activity to ensure invoices are processed and paid within established timeframes.
• Reconcile vendor statements and research and resolve discrepancies.
• Assist with month-end closing activities, including general ledger journal entries, account reconciliations, accruals, and supporting documentation.
• Prepare financial reports and other accounting documentation as requested.
• Serve as a primary point of contact for vendor questions regarding invoices, payments, and account balances.
• Build and maintain positive, professional relationships with vendors.
• Work collaboratively with internal departments to obtain required approvals and resolve invoice or payment issues.
• Assist with new vendor setup by ensuring required documentation and information are complete and properly entered into the ERP system.
• Provide timely and professional responses to accounting-related questions from internal and external stakeholders.

Skills

Attention to detail

Organization

Analytical thinking

Communication skills

Time management

Education

Associate degree in Accounting or related field

Tools

Central Command

Microsoft Excel

Microsoft Word

Job description

World Travel, Inc. is seeking an Accounts Payable & Accounting Specialist to join our Finance Team. This role focuses on accurate payment processing, vendor relations, and supporting general accounting tasks, reconciliations, and month-end close.

The successful candidate will bring attention to detail, strong communication skills, and experience with AP processes and Excel. You will work with vendors and internal teams to ensure timely payments and compliant financial records.