Ambulatory Services Administrative Lead

3000 Montefiore Medical Center; New York (NY); On-site; USD 68,000 - 85,000; Full time

Job summary

Montefiore Medical Center in the Bronx, NY, seeks an administrative professional to develop and integrate department operations, support the AVP of Ambulatory Services, and handle confidential paperwork. The role covers coordination with management, physicians, residents, and leadership to ensure smooth operation.

Responsibilities include regulatory tracking, staffing scheduling in Kronos, environment and inventory upkeep, budget support, HR processes, and meeting coordination.

Qualifications

• Must have a high school diploma or GED; a bachelor’s degree is preferred.
• Experience in accounting, finance, healthcare, or related operations is required.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) preferred.
• Ability to learn Montefiore systems such as Outlook, SAP, Kronos, and CareCast.
• Must have strong time management and organizational skills.

Responsibilities

• Regulatory compliance tracking and staff competency scheduling.
• Maintain employee files and complete regular audits for deficiencies.
• Plan unit staffing, Kronos scheduling, and coverage for absences.
• Support budget prep, variance analysis, and accounts payable tasks.
• Assist HR processes and Workday workflows; coordinate position actions.

Skills

Time management

Organizational skills

Customer service oriented

Self-directed

Multitasking

Autonomous work style

Attention to detail

Education

High School Diploma / GED

BS Required

Tools

Outlook

SAP Finance System

SAP/HCM

Kronos

CareCast

Workday

Job description

Montefiore Medical Center in the Bronx, NY, seeks an administrative professional to develop and integrate department operations, support the AVP of Ambulatory Services, and handle confidential paperwork. The role covers coordination with management, physicians, residents, and leadership to ensure smooth operation.

Responsibilities include regulatory tracking, staffing scheduling in Kronos, environment and inventory upkeep, budget support, HR processes, and meeting coordination.