Ambulatory Operations Administrator

ViziRecruiter,LLC.; New York (NY); On-site; USD 68,000 - 90,000; Full time

Job summary

Montefiore Medical Center seeks an Administrative Operations professional to develop and manage department operations, provide support to the AVP of Ambulatory Services, and handle confidential paperwork and cross-functional requests. S/he will cover department managers in their absence, ensuring regulatory compliance and efficient scheduling.

Responsibilities span regulatory audits, staffing, environment/inventory, budget analysis, HR processes, and executive support, requiring strong

Qualifications

• High School Diploma or GED required; BS preferred.
• 4–6 years in a similar role.
• Proficiency with Microsoft Office.
• Ability to learn Montefiore systems (Outlook, SAP, HCM, Kronos, CareCast).
• Strong time management and organizational skills.
• Ability to multitask; customer service oriented; autonomous.
• Fit Test and Annual Assessment – OHS.

Responsibilities

• Regulatory Compliance: track staff for regulatory and educational competencies.
• Maintain personnel files for regulatory compliance.
• Conduct random regulatory audits and rectify deficiencies.
• Scheduling: create unit schedules, call staff in for shifts, ensure Kronos data is accurate.
• Create and track vacation grids; maintain staffing levels.
• Environment and Inventory: keep unit environment compliant and address issues.
• Budgetary/Finance: collaborate on budget prep, analysis, and reconciliation; analyze data for trends; manage metro card program; process reimbursements.
• HR-related Processes: assist Payroll/HR/IT; track requisitions; manage workflows; supervise front desk staff.
• Administrative Support: plan meetings, manage calendars, prepare documents, order supplies.

Skills

Time management

Organizational skills

Customer service oriented

Multi-tasking

Microsoft Office

Workday familiarity

Kronos familiarity

SAP/HCM familiarity

Education

BS or higher

High School Diploma/GED

Tools

Outlook

SAP Finance System

SAP/HCM

Kronos

Care Cast

Office 365

Job description

Montefiore Medical Center seeks an Administrative Operations professional to develop and manage department operations, provide support to the AVP of Ambulatory Services, and handle confidential paperwork and cross-functional requests. S/he will cover department managers in their absence, ensuring regulatory compliance and efficient scheduling.

Responsibilities span regulatory audits, staffing, environment/inventory, budget analysis, HR processes, and executive support, requiring strong