Administrative Supervisor

3000 Montefiore Medical Center; Fort Wayne (IN); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Voluntary benefits

Job summary

Montefiore Medical Center in Yonkers, NY is seeking an Administrative Supervisor to develop and oversee a range of administrative operations and departmental functions. This role supports the Assistant Vice President of Ambulatory Services and acts as a key resource for management, physicians, residents, and department leadership.

Responsibilities include regulatory compliance tracking, staff scheduling, environment/inventory oversight, budget support, and HR-related processes.

Qualifications

• BS required with 4-6 years' administrative supervisor experience preferred.
• Strong time management and organizational skills are essential to manage multiple tasks.
• Customer service orientation and ability to work autonomously in a fast-paced environment.

Responsibilities

• Regulatory compliance: track and schedule staff for regulatory and educational competencies; maintain personnel files.
• Scheduling: create unit schedule, call staff for shifts, ensure coverage for shortages.
• Environment and inventory: maintain regulatory standards, address issues in unit environment and equipment.
• Budgetary/Finance: assist in budget prep, analysis and reconciliation with leadership.
• HR processes: assist staff with payroll, HR, policy guidance, IT support and Workday questions.

Skills

Time management

Organizational skills

Customer service

Multi-tasking

Autonomy

Education

BS Required

Tools

Microsoft Office

Outlook

Excel

Job description

City/State: Yonkers, New York Grant Funded: No Department: CEC - Referral Work Shift: Day Work Days: MON-FRI Scheduled Hours: 8:30 AM-5 PM Scheduled Daily Hours: 7.5 HOURS Pay Range: $60,000.00-$75,000.00

Job Summary

This position is responsible for developing, integrating, and overseeing a variety of administrative operations and departmental functions to ensure the delivery of high-quality services and efficient department operations. The incumbent will provide direct administrative support to the Assistant Vice President of Ambulatory Services and serve as a key resource for management, physicians, residents, department chairs, and other departmental leadership. This position will be responsible for processing confidential paperwork and will provide coverage for the department managers in their absence.

Essential Functions

• Regulatory Compliance Utilizes tracking tools to track and schedule staff for required regulatory and educational competencies (i.e., Licensure, OHS, Performance Appraisal, BLS, etc.) and maintain employee's personnel files for regulatory compliance purposes.
• Scheduling Creates unit schedule for staff, calls staff in to work supplemental shifts, and assigns appropriate coverage for staffing deficiencies.
• Environment and Inventory Ensures the environment is maintained to regulatory standards; Address necessary issues pertaining to the unit (i.e., patients and public bathrooms, spills, cleanliness, equipment malfunctions, trouble shooting and overall environmental landscape)
• Budgetary/Finance Meet with members of the leadership team, as well as the Operations Business Administrator to assist in budgetary/financial preparation, analysis and reconciliation. Variance, Position Control, Cost Center Allocation, Per Diem or OT Utilization, etc.
• HR related processes Assist staff with questions related to Payroll, HR, Policy Guidance, IT Support, Workday, etc.

Qualifications

BS Required 4-6 years' experience as an Administrative Supervisor Background and/or exposure in related fields (Accounting, Finance, Business, Healthcare, Retail/Hospitality Management, etc.) Preferred Microsoft Office. (i.e., Power Point, Excel, and Word) Ability to learn and operate Montefiore's systems such as Outlook and other clinical systems, etc. Must have strong time management and organizational skills Ability to multi-task is required. Must be customer service oriented Must be self-directed and can work autonomously. Annual Assessment - OHS

Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.

An assortment of insurance products and discount programs through Voluntary Benefits.

Since its inception in 1884, Montefiore's mission has been to heal, to teach, to discover and advance the health of the communities we serve. Montefiore's state-of-the-art facilities include the internationally-recognized Children's Hospital at Montefiore and our Notable Centers of Excellence - Montefiore Einstein Center for Cancer Care, Montefiore Einstein Center for Heart and Vascular Care, Montefiore Einstein Center for Transplantation. Combined with a growing number of locations for primary and specialty care throughout the Bronx and Westchester County, Montefiore is the ideal organization to apply and hone your expertise.

To heal, to teach, to discover and to advance the health of the communities we serve. To be a premier academic medical center that transforms health and enriches lives.