Ambulatory Admin Supervisor — Day Shift

Montefiore Hudson Valley Collaborative; New York (NY); On-site; USD 68,000 - 85,000; Full time

Job summary

Montefiore Medical Center seeks an experienced administrative professional to develop and manage department operations, support the AVP of Ambulatory Services, and handle confidential paperwork. The role covers scheduling, regulatory compliance, budgeting, and HR processes with coverage for department managers in their absence.

The position requires strong MS Office skills, 4–6 years of similar experience, and the ability to multi-task within a fast-paced healthcare environment.

Qualifications

• High School Diploma or GED required; BS required.
• Four to six years of experience in a similar administrative role.
• Background in accounting, finance, healthcare, or related fields.
• Proficient with Microsoft Office including PowerPoint, Excel, and Word.
• Ability to learn Montefiore's systems (Outlook, SAP Finance, SAP/HCM, Kronos, CareCast, etc.).
• Strong time management and organizational skills.
• Customer service oriented; self-directed and autonomous.

Responsibilities

• Track regulatory and educational competencies for staff using tracking tools.
• Maintain employee files for regulatory compliance and audit readiness.
• Create unit staff schedules and reconcile Kronos data daily.
• Manage environment, inventory and regulatory standards within the unit.
• Assist leadership with budgeting, data analysis, and purchase workflows.
• Coordinate HR processes and Workday workflows; handle position activations, terminations, and reports.
• Provide administrative support, plan meetings, and manage calendars for AVP.

Skills

Time management

Organizational skills

Customer service

Education

BS Required

Job description

Montefiore Medical Center seeks an experienced administrative professional to develop and manage department operations, support the AVP of Ambulatory Services, and handle confidential paperwork. The role covers scheduling, regulatory compliance, budgeting, and HR processes with coverage for department managers in their absence.

The position requires strong MS Office skills, 4–6 years of similar experience, and the ability to multi-task within a fast-paced healthcare environment.