Ambulatory Operations & Compliance Supervisor

Montefiore Health System; New York (NY); On-site; USD 68,000 - 85,000; Full time

Job summary

Montefiore Medical Center in Bronx, NY seeks an administrative operations professional to develop and oversee a mix of departmental functions, supporting the AVP of Ambulatory Services. You will handle confidential paperwork, coordinate staffing, and provide coverage for managers as needed.

The role emphasizes regulatory compliance, scheduling, HR processes, budgeting, and hands-on environment/inventory duties, with day shifts Monday–Friday in a 8:00 AM–4:30 PM schedule, paying $68,000–$85,000

Qualifications

• High School Diploma or GED required; BS preferred.
• 4–6 years experience in a similar role.
• Exposure to accounting/finance/healthcare fields preferred.
• Microsoft Office proficiency (PowerPoint, Excel, Word).
• Familiar with Montefiore systems (Outlook, SAP Finance, SAP/HCM, Kronos, Care Cast).
• Strong time management and organizational skills.
• Customer service oriented; self-directed and autonomous.
• Fit Test and Annual Assessment for OHS.

Responsibilities

• Regulatory compliance tracking and staff scheduling.
• Maintain personnel files for regulatory needs.
• Ensure staff meet regulatory requirements.
• Schedule unit staff; manage Kronos; vacation grids.
• Maintain appropriate staffing levels.
• Environment and inventory upkeep to regulatory standards.
• Presentable, clean workspace meeting standards.
• Budgeting: assist in prep, analysis, reconciliation; manage metro card program; reimbursements and AP.
• HR processes: payroll, policy guidance, IT support, Workday; track requisitions.
• Coordinate all personnel activities: workflows, activations, terminations, transfers, Master Data reports.
• Manage discipline tracks; onboarding; meetings; calendar management; ordering supplies.
• Support regulatory personnel files and in-services; site/process improvements.
• Supervise, hire, monitor performance for front desk staff.
• Organize events/initiatives (flu shots, OHS, site visits).
• Other duties and projects as assigned.

Skills

Regulatory compliance

Staff scheduling

HR processes

Budget/finance

Staff management

Education

High School Diploma/GED

Bachelor's degree

Tools

Kronos

SAP

Workday

CareCast

Job description

Montefiore Medical Center in Bronx, NY seeks an administrative operations professional to develop and oversee a mix of departmental functions, supporting the AVP of Ambulatory Services. You will handle confidential paperwork, coordinate staffing, and provide coverage for managers as needed.

The role emphasizes regulatory compliance, scheduling, HR processes, budgeting, and hands-on environment/inventory duties, with day shifts Monday–Friday in a 8:00 AM–4:30 PM schedule, paying $68,000–$85,000