Ambulatory Healthcare Administrative Specialist

Aurora Health Care; Milwaukee (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Aurora Health Care in Milwaukee is seeking an Administrative Assistant to provide complex administrative support to the care team. You will handle reception, scheduling, document development, file maintenance, and research, using judgment to expedite workflow and support leaders.

The role involves calendar management, travel arrangements, meeting logistics, and client communication. Monday–Friday first shift, start time 7:30–8:30 am; strong MS Office skills and 3 years’ experience required.

Qualifications

• High school diploma or equivalent.
• Typically requires 3 years of administrative support experience.
• Strong organizational ability and attention to detail.
• Initiative and independent problem-solving.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Compiles reports, graphics, and statistical data. Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports.
• Event planning and project management experience
• Operates and maintains office equipment; may order supplies as needed.

Responsibilities

• Schedules and maintain calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers and screens calls, greet visitors, provide procedural information, and answers questions related to operational matters.

Skills

Organizational skills

Attention to detail

Independent problem-solving

Event planning

Project management

Office equipment handling

Education

High school diploma or equivalent

Tools

Excel

PowerPoint

Word

Job description

Aurora Health Care in Milwaukee is seeking an Administrative Assistant to provide complex administrative support to the care team. You will handle reception, scheduling, document development, file maintenance, and research, using judgment to expedite workflow and support leaders.

The role involves calendar management, travel arrangements, meeting logistics, and client communication. Monday–Friday first shift, start time 7:30–8:30 am; strong MS Office skills and 3 years’ experience required.