Ambulatory Clinic Operations Coordinator

St. Charles Health System Inc.; Bend, Northern (OR, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

St. Charles Health System Inc. in Bend, OR is seeking an Ambulatory Clinic Unit Coordinator to provide front-line administrative support to clinical teams, ensuring efficient workflow and seamless patient care.

You will assist with registration, transportation coordination, communications, voicemail triage, and electronic health record documentation, while upholding confidentiality and safety standards. This role emphasizes teamwork, Lean principles, and professional conduct in a fast-paced

Qualifications

• High school diploma or GED required.
• Preferred: 1 year healthcare experience.
• Must be able to wear PPE to perform job safely.

Responsibilities

• Provides daily support to clinical teams through non-clinical activities, ensuring smooth operations and efficient workflow.
• Supports patient needs by coordinating transportation, assisting with financial aid applications and providing community resources.
• Assists with patient calls, retrieves and prioritizes Medical Assistant voicemails to ensure proper patient support.
• Collaborates with Patient Services and Scheduling to support registration, scheduling and other necessary functions.
• Maintains inventory of office supplies and ensures timely replenishment; handles document management tasks including RightFax.
• Performs daily operational checks and safety inspections to ensure the clinic is prepared to see patients.
• Documents patient care with proficiency in compliance with clinical policies and confidentiality.

Job description

St. Charles Health System Inc. in Bend, OR is seeking an Ambulatory Clinic Unit Coordinator to provide front-line administrative support to clinical teams, ensuring efficient workflow and seamless patient care.

You will assist with registration, transportation coordination, communications, voicemail triage, and electronic health record documentation, while upholding confidentiality and safety standards. This role emphasizes teamwork, Lean principles, and professional conduct in a fast-paced