Airport Operations Admin & Talent Coordinator

FlexTek; Richmond (VA); On-site; USD 26,000 - 37,000; Full time

Job summary

FlexTek is seeking an Administrative Coordinator to support an airport operation, handling office tasks, recruiting coordination, onboarding, scheduling, payroll, and compliance. The role partners with station leadership to ensure smooth daily administration.

The ideal candidate has at least one year in an office role, is detail-oriented, and communicates effectively. Aviation experience is a plus; driving and background checks may be required.

Qualifications

• Minimum of 1 year of experience in an office or administrative position.
• Recruiting experience or willingness to learn recruiting responsibilities.
• Strong attention to detail, organizational skills, and follow-through.
• Proficiency in Microsoft Office applications: Excel, Word, PowerPoint.

Responsibilities

• Assist with recruiting, hiring, and training coordination for local employees.
• Administer applicant testing and coordinate badging, vetting, and required airport credentials.
• Maintain employee schedules and manage daily timekeeping entries.
• Support payroll processing and resolve payroll-related questions and discrepancies.
• Maintain accurate employee files and coordinate HR matters with corporate teams.
• Prepare reports for station management and provide information as requested.
• Coordinate appointments, meetings, correspondence, and general office administration.
• Manage client-specific supply orders, reporting, and compliance documentation.
• Maintain relationships with airline partners, employees, and management.
• Use Excel, Word, and PowerPoint to organize information and prepare documents.
• Support company customer service and safety standards.
• Assist with additional administrative duties and projects as assigned.

Skills

Recruiting experience

Attention to detail

Organizational skills

Effective communication

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

FlexTek is seeking an Administrative Coordinator to support an airport operation, handling office tasks, recruiting coordination, onboarding, scheduling, payroll, and compliance. The role partners with station leadership to ensure smooth daily administration.

The ideal candidate has at least one year in an office role, is detail-oriented, and communicates effectively. Aviation experience is a plus; driving and background checks may be required.