Administrative Coordinator

FlexTek; Richmond (VA); On-site; USD 26,000 - 37,000; Full time

Job summary

FlexTek is seeking an Administrative Coordinator to support an airport operation, handling office tasks, recruiting coordination, onboarding, scheduling, payroll, and compliance. The role partners with station leadership to ensure smooth daily administration.

The ideal candidate has at least one year in an office role, is detail-oriented, and communicates effectively. Aviation experience is a plus; driving and background checks may be required.

Qualifications

• Minimum of 1 year of experience in an office or administrative position.
• Recruiting experience or willingness to learn recruiting responsibilities.
• Strong attention to detail, organizational skills, and follow-through.
• Proficiency in Microsoft Office applications: Excel, Word, PowerPoint.

Responsibilities

• Assist with recruiting, hiring, and training coordination for local employees.
• Administer applicant testing and coordinate badging, vetting, and required airport credentials.
• Maintain employee schedules and manage daily timekeeping entries.
• Support payroll processing and resolve payroll-related questions and discrepancies.
• Maintain accurate employee files and coordinate HR matters with corporate teams.
• Prepare reports for station management and provide information as requested.
• Coordinate appointments, meetings, correspondence, and general office administration.
• Manage client-specific supply orders, reporting, and compliance documentation.
• Maintain relationships with airline partners, employees, and management.
• Use Excel, Word, and PowerPoint to organize information and prepare documents.
• Support company customer service and safety standards.
• Assist with additional administrative duties and projects as assigned.

Skills

Recruiting experience

Attention to detail

Organizational skills

Effective communication

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Administrative Coordinator – Airport Operations

Pay: $23 per Hour | Full Time | On-site

About the Opportunity

We are looking for a detail-oriented Administrative Coordinator to support daily office and employee administration within an airport operation. This role works closely with station leadership to coordinate recruiting, onboarding, employee schedules, payroll, and administrative tasks.

The ideal candidate brings strong organizational skills, effective communication, and consistent follow-through. Recruiting experience is preferred, but candidates who are comfortable learning and taking on recruiting responsibilities are encouraged to apply. Aviation experience is a plus, but not required.

Key Responsibilities

• Assist with recruiting, hiring, and training coordination for local employees.
• Administer applicant testing and coordinate badging, vetting, and required airport credentials.
• Maintain employee schedules and manage daily timekeeping entries.
• Support payroll processing and help resolve payroll-related questions and discrepancies.
• Maintain accurate employee files and coordinate HR-related matters with corporate teams.
• Prepare reports and provide information requested by station management.
• Coordinate appointments, meetings, correspondence, and general office administration.
• Manage client‑specific supply orders, reporting, and compliance documentation.
• Maintain strong working relationships with airline partners, employees, and management.
• Use Microsoft Excel, Word, and PowerPoint to organize information and prepare documents.
• Support company customer service and safety standards.
• Assist with additional administrative duties and projects as assigned.

What We're Looking For

• Minimum of one year of experience in an office or administrative position.
• Recruiting experience or willingness to learn and take on recruiting responsibilities.
• Strong attention to detail, organizational skills, and follow-through.
• Ability to manage competing priorities and complete tasks accurately and on time.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Comfort using computers, tablets, mobile devices, and electronic records.
• Ability to read, write, and communicate effectively in English.
• Valid state‑issued driver’s license with an acceptable driving record.
• Eligibility to work in the United States.
• Ability to obtain required airport credentials and security clearances.
• Ability to successfully complete required background checks and drug screening.Aviation or airport operations experience is a plus, but not required.