Airline Administrative Coordinator

Trego-Dugan Aviation Inc; Warwick (RI); On-site; USD 42,000 - 54,000; Full time

Job summary

Trego-Dugan Aviation Inc is seeking an Administrative Assistant to provide comprehensive secretarial support to the General Manager and station in Warwick, RI. The role includes scheduling, payroll data entry, filing, and project coordination.

You will manage confidential information, prepare presentations, coordinate meetings, and act as a liaison with internal teams and external contacts. A minimum of one year in administrative work and proficiency with common office software are required.

Qualifications

• High School Diploma or equivalent required.
• Minimum 1 year of administrative experience.
• Strong working knowledge of PC computers, Word, Excel, Google Docs and PowerPoint at an intermediate level.
• Must be eligible to work in the U.S. as defined by the Immigration Act of 1986.

Responsibilities

• Provide administrative and secretarial support to the General Manager and station.
• Process daily reconciliation sheets for flights with accounting coordination.
• Input employee hours into the payroll system.
• Schedule meetings, travel and station activities; organize complex calendars.
• Prepare and format correspondence, reports and visual presentations.
• Manage filing systems and retrieve information as needed.
• Answer phones, take messages and liaise with internal and external contacts.
• Handle confidential information and assist with special projects as assigned.

Skills

Administrative support

Scheduling

Microsoft Word

Microsoft Excel

Google Docs

PowerPoint

Education

High School Diploma or equivalent

Job description

Trego-Dugan Aviation Inc is seeking an Administrative Assistant to provide comprehensive secretarial support to the General Manager and station in Warwick, RI. The role includes scheduling, payroll data entry, filing, and project coordination.

You will manage confidential information, prepare presentations, coordinate meetings, and act as a liaison with internal teams and external contacts. A minimum of one year in administrative work and proficiency with common office software are required.