Airline Administrative Specialist

Trego Dugan Aviation Of Grand Island Inc; Warwick (RI); On-site; USD 20,000 - 29,000; Full time

Job summary

Trego Dugan Aviation Of Grand Island Inc in Warwick, RI is seeking an Airline Administrative Assistant to provide essential office support to the General Manager and station. The role includes typing, filing, scheduling, payroll, travel and meeting coordination, and handling confidential information with discretion.

The ideal candidate has a High School Diploma or equivalent and at least one year of administrative experience, plus strong PC skills (Word, Excel, Google Docs and PowerPoint) and

Qualifications

• Education: High School Diploma or Equivalent
• Experience: One year of administrative experience
• Strong PC skills: Word, Excel, Google Docs and PowerPoint
• Authorization to work in the U.S.

Responsibilities

• Processes daily reconciliation sheet for each flight with precise operational detail to the accounting department.
• Performs daily inputting of employees hours worked into the company accounting system
• Schedules and organizes complex activities such as meetings, travel, conferences and station activities for all members of the station.
• Performs desktop publishing. Creates and develops visual presentations for the General Manager.
• Establishes, develops, maintains and updates filing system for the General Manager and the station.
• Retrieves information from files when needed. Establishes, develops, maintains and updates library of trade journals and magazines.
• Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes mail. Opens mail for the General Manager. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
• Answers phones for General Manager and station. Takes messages or fields/answers all routine and non-routine questions.
• Acts as a liaison with other headquarters and outside agencies.
• Handles confidential and non-routine information and explains policies when necessary.
• Works independently and within a team on special nonrecurring and ongoing projects.

Skills

Adaptability

Organization

Proactive

Communication Skills

Education

High School Diploma or Equivalent

Tools

Word

Excel

Google Docs

PowerPoint

Job description

Trego Dugan Aviation Of Grand Island Inc in Warwick, RI is seeking an Airline Administrative Assistant to provide essential office support to the General Manager and station. The role includes typing, filing, scheduling, payroll, travel and meeting coordination, and handling confidential information with discretion.

The ideal candidate has a High School Diploma or equivalent and at least one year of administrative experience, plus strong PC skills (Word, Excel, Google Docs and PowerPoint) and