Air Permitting Admin Specialist

City of New York; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

The NYC Department of Environmental Protection (DEP) seeks a permanent Principal Administrative Associate to perform detailed clerical work across multiple databases including CATS, CRM, DOS, and FMS. Responsibilities include handling public inquiries, processing permit fees, reviewing boiler registrations, and managing daily mail and summons documentation.

Applicants should have a strong command of Microsoft Office, excellent organizational skills, and the ability to work on a team to meet

Qualifications

• Minimum of a bachelor’s degree and two years of progressively responsible clerical/administrative experience, including one year in an administrative capacity.
• Alternative: associate degree and three years of experience with supervisory duties.
• Alternative: high school diploma and four years of progressively responsible clerical/administrative experience including one year supervisory.
• Education/experience equivalence with one year of supervisory experience required.

Responsibilities

• Assist the public by phone, in person, and email regarding permitting status and filing requirements.
• Process and manage fees for air permits and applications in FMS and Excel.
• Review boiler registrations in CATS and investigate property violations using multiple databases.
• Sort daily mail and prepare application files for inspections.
• Process summons in CRM and compile packages for service to Albany.

Skills

Organizational skills

Communication

Teamwork

Excel proficiency

Education

Bachelor's degree or higher

Associate degree + 3 years experience

High school diploma + 4 years experience

Education/experience equivalence

Tools

CATS

CRM

FMS

DOS database

Job description

The NYC Department of Environmental Protection (DEP) seeks a permanent Principal Administrative Associate to perform detailed clerical work across multiple databases including CATS, CRM, DOS, and FMS. Responsibilities include handling public inquiries, processing permit fees, reviewing boiler registrations, and managing daily mail and summons documentation.

Applicants should have a strong command of Microsoft Office, excellent organizational skills, and the ability to work on a team to meet