Air Permitting Support Staff

City of New York; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

The City of New York Department of Environmental Protection is seeking a Principal Administrative Associate in New York, NY. This role requires handling detailed administrative tasks using CATS, CRM, DOS, and FMS and involves direct interaction with the public on permits and registrations.

Under the deputy director, you will support boiler Registrations, fee processing, file management, and summons handling, with oversight of supervisory responsibilities and a focus on accuracy and data

Qualifications

• A baccalaureate degree and two years of full-time progressively responsible clerical/administrative experience, with at least one year in a supervisory capacity.
• An associate degree or 60 semester credits and three years of full-time clerical/administrative experience including supervisory duties.
• A four-year high school diploma and four years of full-time clerical/administrative experience including supervisory duties.
• Education/experience equivalent to the above, with at least one year of administrative or supervisory experience.

Responsibilities

• Assist the public by phone, in person, and email regarding permits and registrations and provide guidance in CATS.
• Serve as a clerk and process permit/fee payments in the FMS system and spreadsheets.
• Review boiler registration renewals in the CATS database.
• Investigate title searches in multiple databases to locate outstanding violations.
• Sort daily mail by fees for permits, renewals, and new applications.
• Create/pull application folders for inspections and return them to the correct area.
• Process summons in CRM; research entities in DOS and prepare service packages to Albany.

Education

Bachelor's degree + 2 years clerical/administrative experience

Associate degree or 60 credits + 3 years experience

High school diploma + 4 years experience

Education/experience equivalent with 1 year supervisory

Job description

• Job Category: Administration & Human Resources
• Salary Band: $60,000 to $70,000
• Compensation: USD 55,105 - USD 63,371

Job Description

** IMPORTANT NOTE: Only those serving as a permanent Principal Administrative Associate may be considered. **

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution.

DEP is the largest combined municipal and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the city.

Under the direction of the deputy director, with wide latitude for independent judgement, the candidate will be responsible to perform detail-oriented administrative work utilizing several databases including CATS (Clean Air Tracking System), CRM (Customer Relationship Management) database, Department of State (DOS) database and FMS (Fiscal Management System).

Employee is responsible for the following responsibilities:

• Customer assistance to the public via phone, in-person, and e-mail, addressing questions related to existing permitting status, provide information on filing requirements, and provide user friendly instruction for registrations In the CATS system on a rotating schedule as needed.
• Serve as a clerk and to process fees collected for various air permits and applications accessing the Fiscal Management System (FMS) system and excel spreadsheets.
• Accessing the Clean Air Tracking System (CATS) database to review and approve boiler registration renewal applications.
• Access, navigate several databases to investigate title searches received by DEP from the public and vendors to determine if a given property has any outstanding violations.
• Sorting of daily mail to separate fees collected for permits, renewals, and new applications.
• Create/Pull application file folders for pending inspections and return to correct area when completed.
• Process summons in the CRM database; research entities issued summonses by DEP in the Department of State (DOS) database and create packages for summons service to Albany.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.