Permits Supervisor

City of New York; New York (NY); On-site; USD 80,000 - 90,000; Full time

Job summary

The New York City Department of Environmental Protection (DEP) seeks a Principal Administrative Associate II to serve as Permits Supervisor for Borough Operations. You will oversee permit-related matters for borough staff, assign work via Agency software, and monitor time, leave, and performance metrics.

Appointments require OMB approval. DEP aims to provide clean drinking water and efficient billing, with offices on Staten Island and Manhattan.

Qualifications

• A baccalaureate degree with two years of satisfactory full-time clerical/administrative experience, one year in supervisory capacity.
• An associate degree or 60 semester credits with three years of clerical/administrative experience, including one year supervisory.
• A 4-year high school diploma with four years of clerical/administrative experience, including one year supervisory.
• Equivalent combination of education and experience with supervisory requirement.

Responsibilities

• Serve as the authority on all permit-related matters for all subordinate employees in the Borough Office.
• Distribute and manage work using Agency software.
• Monitor time and leave and oversee CityTime and personnel matters.
• Conduct performance evaluations and set tasks/standards for staff.
• Analyze the Permits Unit workflow to maintain productivity.
• Perform quality assurance checks at permit processing intervals.
• Report unit performance metrics to the Borough Office Administrative Liaison or Borough Manager.

Skills

Strong customer service

Supervisory experience

UMAX

PARIS

Monitoring Borough Office Metrics

Education

Baccalaureate degree +2 yrs experience (administrative)

Associate degree +3 yrs experience (supervisory)

High school diploma +4 yrs experience (supervisory)

Education/experience equivalency with supervisory requirement

Tools

UMAX

PARIS

Job description

• Job Category: Policy, Research & Analysis
• Salary Band: $80,000 to $90,000
• Compensation: USD 61,656 - USD 89,625

Job Description

NOTE: Only those serving in the permanent civil service title of Principal Administrative Associate will be considered for interview.

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. Department of Environmental Protection (DEP) is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. Department of Environmental Protection's (DEP's) water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Customer Services (BCS) oversees the production and collection of water and wastewater bills along with all the work required to maintain our citywide network of meters and meter reading devices. Bureau of Customer Services serves approximately 836,000 customers and collects more than $4.5 billion in revenue each year.

The New York City Department of Environmental Protection (DEP) provides clean drinking water, wastewater treatment, and stormwater management for the residents of New York City. The Bureau of Customer Services (BCS) oversees metering, billing, and field inspection operations supporting more than 800,000 accounts citywide.

The Bureau of Customer Services is seeking an experienced candidate to serve as a Principal Administrative Associate II; the selected candidate will serve as Permits Supervisor for Borough Operations. Under the direction of the Borough Manager, the selected candidate will: serve as the authority on all permit related matters for all subordinate employees in the Borough Office; utilize Agency software to distribute and manage the work of all Permits Unit employees; monitor time & leave and oversee all CityTime and personnel related matters for subordinate employees; conduct performance evaluations and issue tasks & standards to all subordinate employees; analyze the Permits Unit workflow to ensure it operates at an optimal level and that productivity is adequately maintained; perform Quality Assurance checks at all Permit processing intervals and on all permits tasks; be responsible for reporting the performance metrics of the Permits Unit to the Borough Office Administrative Liaison and/or Borough Manager.

Appointments are subject to OMB approval.

For additional information about DEP visit us at www.dep.nyc.gov

Location

• Staten Island Borough Office
• Manhattan Borough Office

Hours/Shift

• 35 hours per week

Physical/Environmental Factors

• Prolonged sitting.
• Prolonged Standing.
• Extensive typing for data entry work.
• Heavy customer service environment.

Preferred Skills

• Strong Customer Service Experience
• Supervisory experience
• Knowledge of UMAX & PARIS
• Monitoring Borough Office Metrics & making adjustments as necessary

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.