Air & Ocean Logistics Office Administrator

L2R Consulting; Florida; On-site; USD 42,000 - 54,000; Full time

Job summary

L2R Consulting in Miami, FL is seeking an Office Administrator with hands-on Air & Ocean Import/Freight Forwarding experience to support daily administrative and operational needs of our Miami office.

The role blends office administration with logistics support, billing and onboarding/offboarding, serving as the first point of contact, managing communications, vendor relations, and documentation to keep branch operations running smoothly.

Qualifications

• Familiarity with freight forwarding documentation, import operations, shipment files, and logistics workflows.
• Experience supporting daily office operations in a fast-paced business environment.
• Experience with billing, invoice processing, accounts payable, issuing checks, or basic accounting tasks is a plus.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Familiarity with SharePoint or similar document management systems is preferred.
• Strong written and verbal communication skills.

Responsibilities

• Serve as the primary point of contact for incoming calls, visitors, deliveries, and general inquiries.
• Provide administrative and operational support to the General Manager, Regional SVP, and other members of leadership.
• Oversee daily office operations and ensure the workplace remains organized, professional, and fully functional.
• Maintain office records, spreadsheets, employee documentation, and IT asset inventories.
• Manage office supplies, equipment, breakroom inventory, and general office upkeep.
• Perform routine visual checks of the server room and report maintenance or equipment concerns.
• Coordinate incoming and outgoing mail, packages, checks, and correspondence.
• Organize branch meetings, prepare conference rooms, distribute materials, and manage invitations.
• Maintain digital office displays with company announcements, events, and employee milestones.
• Coordinate office celebrations, employee events, seasonal decorations, and special occasions.
• Apply recent, hands-on freight forwarding experience to support the administrative needs of daily Air and Ocean Import operations.
• Coordinate with operations personnel to help maintain accurate documentation, records, and internal administrative processes.
• Assist with organizing shipment-related paperwork and maintaining accurate files and sheets, as needed.
• Communicate professionally with internal teams, vendors, warehouse personnel, and other service providers to support branch operations.
• Assist with tracking and organizing operational information and resolving administrative issues that may affect daily workflow.
• Provide general support to the freight forwarding and warehouse teams as required.

Skills

Air & Ocean Import

Office Administration

Vendor Coordination

Tools

Microsoft Office

SharePoint

Job description

L2R Consulting in Miami, FL is seeking an Office Administrator with hands-on Air & Ocean Import/Freight Forwarding experience to support daily administrative and operational needs of our Miami office.

The role blends office administration with logistics support, billing and onboarding/offboarding, serving as the first point of contact, managing communications, vendor relations, and documentation to keep branch operations running smoothly.