Administrative Assistant

Lilly & Associates International; Florida; On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k package

Generous time off

Job summary

Lilly & Associates International, a leading logistics service provider in the Doral area, is seeking a dynamic professional for administrative support. The company emphasizes strong communication and multitasking abilities.

Ideal candidates will have two years of related experience, and must ensure confidentiality while managing tasks. The position offers a competitive salary and a generous benefits package, including medical, dental, vision, and life insurance.

Qualifications

• Minimum two years of related experience in logistics or administrative support.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong communication skills for phone and email interactions.

Responsibilities

• Prepare correspondence and reports for management review.
• Schedule and coordinate appointments and meetings.
• Answer and screen phone calls with priority judgment.
• Manage physical and electronic archives of reports.
• Ensure confidentiality in all communications.

Skills

Technical Capacity

Personal Effectiveness/Credibility

Thoroughness

Flexibility

Job description

Leading provider of Freight Forwarding/Logistics services in the Doral area is searching for a dynamic individual. Company is expanding multi-national. Excellent benefits package available.

Job Description

Founded in 1996, LILLY + Associates International is a multinational shipping and logistics services company, specializing in ocean freight. The company is headquartered in Miami, Florida and operates wholly-owned offices in North America, Central/South America and Asia. With employees and agents around the world, LILLY offers competitive import and export rates with effective door-to-door transportation and logistics solutions.

Essential Functions

• Prepares correspondence, memoranda, reports or request reports from various managers for review.
• Schedules and maintains calendar of appointments (via Outlook calendar), meetings and travel itineraries, and coordinates related arrangements for supported managers.
• Answers and screens phone calls, using judgement to ensure that time-sensitive and urgent calls are responded to with priority. Resolves routine and some complex inquiries.
• Schedules meetings at multiple offices and all offsite meetings in multiple time zones.
• Physical archives as well as electronic archives of all reports.
• Confidentiality a must.

Qualifications

• Technical Capacity
• Personal Effectiveness/Credibility
• Thoroughness
• Flexibility
• Two years of related experience

Additional Information

Salary competitive. Generous benefits+ time off (medical, dental, vision, life, supplemental insurance, and 401k package).

Job Location

N/A