Air and Ocean Logistics Coordinator

IGH Holding Inc; Village of Valley Stream (NY); On-site; USD 42,000 - 68,000; Full time

Job summary

IGH Holding Inc. is seeking a Logistics Coordinator to manage daily air and ocean import/export shipments and support freight forwarding operations.

The role requires strong organizational skills, attention to detail, and effective communication with customers, overseas agents, carriers, customs brokers, vendors, and internal teams. Ideal candidates will have experience in international logistics, shipment documentation, and import/export procedures, with the ability to handle multiple

Qualifications

• Experience in international logistics and freight forwarding.
• Knowledge of shipment documentation and import/export procedures.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate daily air and ocean import/export shipment activities from booking through final delivery
• Communicate with customers, overseas agents, carriers, customs brokers, and vendors to ensure smooth shipment execution
• Prepare, review, and process import/export documentation, including commercial invoices, packing lists, AWB, B/L, and other required shipping documents
• Coordinate shipment bookings, cargo pickup, delivery arrangements, and shipment tracking
• Monitor shipment status and provide timely updates regarding delays or exceptions
• Assist with customs clearance coordination and ensure all required documentation is complete and accurate
• Review shipment details, rates, and billing information for accuracy; prepare customer invoices and maintain accurate shipment records
• Complete shipment files, system updates, and documentation in accordance with company procedures
• Ensure compliance with applicable import/export regulations and internal SOPs

Skills

Strong communication

Organizational skills

Attention to detail

Multitasking

Customer service

Tools

CargoWise system

Job description

As a Logistics Coordinator, you will be responsible for coordinating air and ocean import/export shipments and supporting daily freight forwarding operations. This role requires strong organizational skills, attention to detail, and effective communication with customers, overseas agents, carriers, customs brokers, vendors, and internal teams to ensure shipments are handled accurately and efficiently.

The ideal candidate will have experience in international logistics and freight forwarding, with knowledge of shipment documentation, transportation coordination, and import/export procedures. The ability to manage multiple priorities in a fast-paced environment is essential.

Requirements

• Coordinate daily air and ocean import/export shipment activities from booking through final delivery
• Communicate with customers, overseas agents, carriers, customs brokers, and vendors to ensure smooth shipment execution
• Prepare, review, and process import/export documentation, including commercial invoices, packing lists, air waybills (AWB), bills of lading (B/L), and other required shipping documents
• Coordinate shipment bookings, cargo pickup, delivery arrangements, and shipment tracking
• Monitor shipment status and provide timely updates regarding delays or exceptions
• Assist with customs clearance coordination and ensure all required documentation is complete and accurate
• Review shipment details, rates, and billing information for accuracyPrepare customer invoices and maintain accurate shipment records
• Complete shipment files, system updates, and documentation in accordance with company procedures
• Ensure compliance with applicable import/export regulations and internal standard operating procedures (SOPs)

Preferred Qualifications

• Experience in freight forwarding, logistics, or international transportation preferred
• Knowledge of air and ocean import/export operations and procedures
• Experience with CargoWise system is highly desirable
• Familiarity with customs clearance processes and international shipping requirements
• Strong communication, organizational, and problem-solving skills
• Ability to manage multiple shipments and meet deadlines in a fast-paced environment
• Proficient in Microsoft Office (Excel, Outlook, Word) and logistics software systems
• Detail-oriented, dependable, and team-oriented with a commitment to customer satisfaction