AI-Savvy Legal Practice Assistant | Admin & Projects

Beacon Hill Staffing Group; New York (NY); Hybrid; USD 80,000 - 95,000; Full time

Benefits offered by this job

Medical, dental and vision

401(k) with employer matching, plus an

PTO + annual disconnect week

16 weeks parental leave

Wellness reimbursements

Job summary

Beacon Hill Staffing Group is seeking a highly organized Practice Team Assistant to support a team of attorneys in a global professional services setting. This hybrid role emphasizes ownership of workflows, proactive problem solving, and collaboration with senior stakeholders.

You will manage complex calendars, travel, events, and client-facing materials, while utilizing Microsoft 365, Copilot, Power Automate and Power BI to streamline processes and boost efficiency.

Qualifications

• 3-5+ years of administrative or executive support experience.
• Bachelor's degree or equivalent professional experience.
• Experience supporting multiple professionals with calendars, travel, events, and projects.
• Advanced Microsoft 365 skills with interest in AI and automation.
• Strong written and verbal communication, organizational and relationship-building skills.

Responsibilities

• Provide administrative support to assigned attorneys, including calendar management, travel, meetings and events.
• Manage workflows: documents, correspondence, billing, expenses, and client materials.
• Anticipate needs, flag risks, and help attorneys prioritize competing demands.
• Own projects and workflows from planning to execution with stakeholders and deadlines.
• Leverage Microsoft 365, Copilot, Power Automate, Power BI to strengthen workflows and efficiency.
• Collaborate across teams to share best practices and drive process improvements.

Skills

Administrative support

Calendar management

Travel coordination

Project management

Stakeholder management

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Copilot

Power Automate

Power BI

Job description

Beacon Hill Staffing Group is seeking a highly organized Practice Team Assistant to support a team of attorneys in a global professional services setting. This hybrid role emphasizes ownership of workflows, proactive problem solving, and collaboration with senior stakeholders.

You will manage complex calendars, travel, events, and client-facing materials, while utilizing Microsoft 365, Copilot, Power Automate and Power BI to streamline processes and boost efficiency.