Practice Systems & Applied AI: Practice Systems Coordinator

Debevoise & Plimpton LLP; New York (NY); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Debevoise & Plimpton LLP is seeking a Practice Systems Coordinator for the Information Services Department in New York. This full-time, hybrid role supports the Practice Systems & Applied AI team with day-to-day operations, intake management, and workflow coordination.

Ideal candidates have a Bachelor's degree and 2+ years in an administrative or project-coordination role, preferably in a law firm or professional services environment. Strong organizational skills and discretion are essential.

Qualifications

• Bachelor's degree required.
• 2+ years of administrative, operations, or project coordination experience, ideally in a law firm or professional services.
• Strong organizational skills with ability to manage multiple priorities and maintain detailed tracking.

Responsibilities

• Provide day-to-day operational and administrative support to the Practice Systems & Applied AI team, coordinating priorities and activities.
• Manage and monitor the team inbox, triaging requests and routing items with clear ownership.
• Maintain centralized tracking of requests, projects, and initiatives with up-to-date status and deadlines.
• Support intake and prioritization of new work, organizing submissions and intake logs.
• Coordinate meetings, including scheduling, agendas, note-taking, and action-item tracking.
• Prepare and maintain internal documentation, trackers, status reports, and team resources.
• Organize materials across collaboration platforms (e.g., iManage, intranet) and ensure content is current and accessible.
• Assist with trainings, workshops, and internal events by handling logistics and follow-up communications.
• Provide general administrative and operational support, including ad hoc AI projects as assigned.

Skills

Organizational skills

Communication

Attention to detail

Team collaboration

Discretion

Project coordination

Education

Bachelor's degree

Tools

Outlook

Excel

PowerPoint

iManage

Smartsheet

Job description

Practice Systems & Applied AI: Practice Systems Coordinator

Information Services Department

Debevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective, and strong New York roots. Our clients look to us for excellence, intensity, and creativity in solving complex legal challenges. We believe in hiring talented and dedicated individuals who share our values of collaboration, innovation, and client service. We are seeking a Practice Systems Coordinator to join the Practice Systems & Applied AI team within the Information Services Department. This role is central to supporting the team's day-to-day operations, including intake management, workflow coordination, and tracking of requests and initiatives. The ideal candidate will bring strong organizational discipline, attention to detail, and a process-oriented mindset to enable efficient execution across the team's AI and practice technology efforts. The Practice Systems Coordinator will support both the Practice Systems and Applied AI functions, working under the joint direction of the Practice Systems and the Applied AI Leads, with overall oversight from and reporting to the Head of Practice Systems & Applied AI. This is a full-time, hybrid position based in the New York office.

RESPONSIBILITIES

• Provide day-to-day operational and administrative support to the Practice Systems & Applied AI team, ensuring efficient coordination of team activities and priorities.
• Manage and monitor the team inbox, triaging incoming requests, responding where appropriate, and routing items to the appropriate team members with clear ownership and follow-up.
• Maintain centralized tracking of requests, projects, and initiatives, ensuring deadlines, priorities, and statuses are consistently documented and up to date.
• Support intake and prioritization of new work by organizing submissions, maintaining intake logs, and helping ensure alignment with team priorities.
• Coordinate meetings, including scheduling, agenda preparation, note-taking, and tracking of action items and follow-ups.
• Prepare and maintain internal documentation, including trackers, status reports, and team resources.
• Organize and maintain materials across collaboration platforms (e.g., iManage, intranet), ensuring content is current, accessible, and well-structured.
• Support team communications, including drafting internal updates and coordinating information sharing across stakeholders.
• Assist with trainings, workshops, and internal events by managing logistics, materials, and follow-up communications.
• Provide general administrative and operational support, including ad hoc AI projects and use case support as assigned.

QUALIFICATIONS

• Bachelor's degree required.
• 2+ years of experience in an administrative, operations, project coordination, or similar support role, preferably within a law firm or professional services environment.
• Strong organizational skills with the ability to manage multiple priorities and maintain detailed, accurate tracking systems.
• Demonstrated ability to operate in a fast-paced, high-accountability environment with strong attention to detail.
• Comfort working with professionals across levels and functions.
• Familiarity with collaboration and work management tools preferred.

REQUIRED SKILLS

• Exceptional organizational and time management skills, with a strong emphasis on accuracy and follow-through.
• Clear and professional written and verbal communication skills.
• Ability to triage requests, prioritize effectively, and ensure timely follow-up.
• Strong documentation and tracking capabilities, including maintaining logs, trackers, and status reports.
• Proficiency in Microsoft Office suite, particularly Outlook, Excel, and PowerPoint.
• Ability to handle sensitive information with discretion and professionalism.
• Collaborative mindset with a willingness to support team needs proactively.

PREFERRED SKILLS

• Experience managing shared inboxes or high-volume request intake.
• Familiarity with legal or professional services environments.
• Exposure to project management or work tracking tools (e.g., Smartsheet).
• Basic familiarity with knowledge management or document management systems.
• Experience supporting team operations, reporting, or internal communications.