Practice Team Assistant

Beacon Hill Staffing Group; New York (NY); Hybrid; USD 80,000 - 95,000; Full time

Benefits offered by this job

Medical, dental and vision

401(k) with employer matching, plus an

PTO + annual disconnect week

16 weeks parental leave

Wellness reimbursements

Job summary

Beacon Hill Staffing Group is seeking a highly organized Practice Team Assistant to support a team of attorneys in a global professional services setting. This hybrid role emphasizes ownership of workflows, proactive problem solving, and collaboration with senior stakeholders.

You will manage complex calendars, travel, events, and client-facing materials, while utilizing Microsoft 365, Copilot, Power Automate and Power BI to streamline processes and boost efficiency.

Qualifications

• 3-5+ years of administrative or executive support experience.
• Bachelor's degree or equivalent professional experience.
• Experience supporting multiple professionals with calendars, travel, events, and projects.
• Advanced Microsoft 365 skills with interest in AI and automation.
• Strong written and verbal communication, organizational and relationship-building skills.

Responsibilities

• Provide administrative support to assigned attorneys, including calendar management, travel, meetings and events.
• Manage workflows: documents, correspondence, billing, expenses, and client materials.
• Anticipate needs, flag risks, and help attorneys prioritize competing demands.
• Own projects and workflows from planning to execution with stakeholders and deadlines.
• Leverage Microsoft 365, Copilot, Power Automate, Power BI to strengthen workflows and efficiency.
• Collaborate across teams to share best practices and drive process improvements.

Skills

Administrative support

Calendar management

Travel coordination

Project management

Stakeholder management

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Copilot

Power Automate

Power BI

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a highly organized and tech-forward Practice Team Assistant to provide high-impact administrative and operational support to a team of attorneys within a global professional services environment. This role goes beyond traditional administrative support, offering the opportunity to take ownership of workflows, anticipate needs, manage projects, and help senior professionals work more efficiently through technology and process improvements. The ideal candidate is proactive, adaptable, and confident working with senior stakeholders, with strong judgment, a collaborative approach, and genuine enthusiasm for AI and emerging technology. Hours are generally 9/9:30am-6:00pm (with flexibility as needed). The role follows a hybrid schedule with three days in the office and two days remote, subject to business needs.

Key Responsibilities:

• Provide comprehensive administrative support to assigned attorneys, including complex calendar management, travel coordination, meetings, events, and day-to-day prioritization
• Manage legal practice workflows, including document preparation, correspondence, presentations, matter coordination, billing, expenses, and client-facing materials
• Act as a proactive partner by anticipating needs, flagging risks, managing deadlines, and helping attorneys prioritize competing demands
• Own projects and workstreams from planning through execution, coordinating stakeholders and ensuring deadlines, deliverables, and follow-ups remain on track
• Leverage Microsoft 365, Copilot, Power Automate, Power BI, AI, and other technology tools to strengthen workflows, automate processes, and improve efficiency
• Collaborate across administrative and operational teams while sharing best practices, supporting colleagues, and contributing to continuous process improvement

Qualifications:

• 3-5+ years of administrative, executive support, legal support, or related professional experience, ideally within a mid-size or large professional services environment
• Bachelor's degree or equivalent professional experience
• Demonstrated experience supporting multiple professionals while managing calendars, travel, events, projects, and competing priorities
• Advanced Microsoft 365 skills with enthusiasm for learning and utilizing AI, automation, and other emerging technology
• Excellent written and verbal communication, project management, organizational, and relationship-building skills
• Proactive, accountable, and solutions-oriented professional with strong judgment, attention to detail, and a track record of stability and ownership

Compensation/Benefits:

• Up to $80K-$95K base salary + bonus opportunity
• Multiple medical, dental, and vision plan options, plus comprehensive mental health, wellness, and commuter benefits
• 401(k) featuring employer matching contributions and an additional firm-funded retirement contribution for eligible employees
• PTO package + an annual initiative encouraging employees to fully disconnect from work for at least one week
• 16 weeks of paid parental leave, backup childcare and eldercare, fertility benefits, and adoption/surrogacy reimbursement
• Wellness reimbursements, fitness discounts, Calm premium membership, virtual physical therapy, and additional family-focused benefits

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We look forward to working with you. Beacon Hill. Employing the Future