Senior Legal Practice Assistant | Admin, Billing & Travel

Beacon Hill Staffing Group; Chicago (IL); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Job summary

Beacon Hill Staffing Group is representing a well-respected Chicago law firm seeking a Practice Assistant to support senior associates and counsel. This full-time role offers a 35-hour work week with a schedule from 9:30 AM to 5:30 PM and five days onsite, with a potential transition to four days in-office as the office grows.

The ideal candidate has 3+ years of administrative support experience in a law firm, with strong organization, tech-savvy mindset, and the ability to anticipate needs and

Qualifications

• The role requires 3–5 years of administrative support experience in a law firm.
• Excellent verbal and written communication skills are essential.
• Strong organizational skills and attention to detail are required.
• Ability to prioritize, manage demanding schedules, and anticipate client needs.

Responsibilities

• Provide day-to-day administrative support to attorneys, including calendar management and workflow coordination.
• Coordinate complex domestic and international travel arrangements, including itineraries and lodging.
• Prepare, review, and process expense reports and reimbursements.
• Enter and maintain attorney time records per firm billing guidelines.
• Assist with billing functions, including reviewing and editing bills.
• Coordinate client meetings, internal meetings, events, and other attorney-facing activities.
• Maintain attorney biographies and support matter openings and administrative reporting.
• Update CRM databases and support client relationship management initiatives.
• Support business development efforts, including client outreach and gifts.

Skills

Calendar management

Travel coordination

Billing support

CRM management

Strong communication

Organization & detail

Education

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Job description

Beacon Hill Staffing Group is representing a well-respected Chicago law firm seeking a Practice Assistant to support senior associates and counsel. This full-time role offers a 35-hour work week with a schedule from 9:30 AM to 5:30 PM and five days onsite, with a potential transition to four days in-office as the office grows.

The ideal candidate has 3+ years of administrative support experience in a law firm, with strong organization, tech-savvy mindset, and the ability to anticipate needs and