AI-Powered Sales Ops Coordinator — Hybrid (Denver)

TOPO DESIGNS LLC; Denver (CO); Hybrid; USD 36,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Flexible time off

Paid holidays

Employee discount

Job summary

Topo Designs is seeking an organized Operations Coordinator in Denver, CO. You will split time between building AI-enabled workflows and handling hands-on sales operations tasks in a hybrid role.

You will report to the Operations Manager and collaborate with the Sales Ops Manager to streamline processes and ensure accurate order processing. Responsibilities include developing Claude-based automations, releasing daily corporate orders in NetSuite, maintaining records, and producing weekly

Qualifications

• 1–3 years in operations, sales support, order management or a similar admin role.
• Daily, practical use of Claude or a similar AI assistant, with examples of tasks you've sped up.
• Strong spreadsheet skills (Google Sheets or Excel: lookups, pivots, clean data).
• High attention to detail with orders, numbers and customer data.
• Clear written communication and comfort asking questions early.

Responsibilities

• AI integrations and automation: build/test Claude skills for product data pack builder, order import builder, daily order exceptions sweep, weekly sell-through report, stock-availability file builder and corporate inbox triage.
• Sales operations admin: release corporate orders daily, enter wholesale/corporate/international orders in NetSuite with third-party shipping details.
• Create and maintain customer records, prepayments and vendor setup paperwork.
• Send stock-availability replies and shipment tracking to corporate clients.
• Flag orders at risk: EDI landings, allocation gaps, and 3PL deadlines.
• Prepare weekly stock-availability uploads and weekly sell-through report.
• Coordinate decoration orders and back up Sales Ops Manager on EDI and dealer services.
• General: shipping document support, tracking updates, and basic reporting.

Skills

Claude AI daily use

Spreadsheet skills

Attention to detail

Clear written communication

Education

Associate's or Bachelor's degree

Tools

NetSuite

Shopify

EDI

SPS Commerce

Zapier

Make

n8n

Parabola

Celigo

Job description

Topo Designs is seeking an organized Operations Coordinator in Denver, CO. You will split time between building AI-enabled workflows and handling hands-on sales operations tasks in a hybrid role.

You will report to the Operations Manager and collaborate with the Sales Ops Manager to streamline processes and ensure accurate order processing. Responsibilities include developing Claude-based automations, releasing daily corporate orders in NetSuite, maintaining records, and producing weekly