AI-Powered Executive & Operations Assistant

Booth & Partners; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

Booth & Partners is seeking an AI-enabled Executive & Operations Assistant to support our growing team in the United States. This role blends traditional executive support with ownership of AI-powered workflows, from client follow-ups to Claude-based document generation.

You will manage engagements, scheduling, AI tool development, and production of coaching materials, while coordinating calendars and secure document handling across Monday.com, Google Drive, SharePoint, and Zoom.

Qualifications

• Experience in an executive assistant, coordinator, or operations support role.
• Excellent written communication and a sharp eye for formatting and detail.
• Comfort learning and working hands-on with AI tools (Claude and Gemini) to improve workflows.

Responsibilities

• Engagement tracking: Monitor active coaching engagements and keep Monday.com boards up to date.
• Client follow-up: Draft tailored follow-ups, log outcomes, and elevate with a personal touch.
• AI workflow development: Research, test, and build Claude-based workflows (document generation, transcript analysis, scheduling).
• Program production: Prepare coaching documents, templates, invitations, and HTML mockups for kickoff packages.
• Calendar & scheduling management: Manage multi-party calendars and Calendly configuration, resolve conflicts.
• Systems administration: Administer Teams, Zoom, Google Meet, and LinkedIn accounts.
• Document & file management: Format documents to firm standards and organize across Monday.com, Drive, and SharePoint.
• Ad hoc executive support: Respond to one-off requests and re-prioritize as needed.

Skills

Executive support

Operations coordination

Proactive/work management

Written communication

Problem solving

Tools

Monday.com

Calendly

Google Drive

SharePoint/Teams

Zoom

Job description

Booth & Partners is seeking an AI-enabled Executive & Operations Assistant to support our growing team in the United States. This role blends traditional executive support with ownership of AI-powered workflows, from client follow-ups to Claude-based document generation.

You will manage engagements, scheduling, AI tool development, and production of coaching materials, while coordinating calendars and secure document handling across Monday.com, Google Drive, SharePoint, and Zoom.