Executive Assistant

Blue Signal Search; Scottsdale (AZ); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Direct executive access

Fast-paced culture

AI technologies exposure

Performance bonus

Job summary

Blue Signal is seeking an exceptional Executive Assistant to become a trusted partner to a high-performing business leader expanding multiple initiatives. This role is a strategic operational partner, leveraging AI to improve workflows and create the structure that enables growth.

You will manage priorities, communications, and day-to-day activities, draft professional content with Claude AI, coordinate projects, and support CRM and marketing initiatives.

Qualifications

• Extensive experience as an Executive Assistant or similar role.
• Strong written and verbal communication skills.
• Comfortable using AI tools in daily workflows (e.g., Claude).
• Highly organized with attention to detail.

Responsibilities

• Serve as the primary executive support resource, managing priorities and day-to-day operations.
• Partner with leadership to transform ideas into organized plans and deliverables.
• Draft professional content, reports, and presentations using Claude AI.
• Coordinate multiple projects and adapt to shifting priorities.
• Support CRM updates, process docs, and marketing initiatives.
• Identify opportunities to improve systems and reduce administrative burden.
• Anticipate executive needs and maintain follow-through on delegated tasks.

Skills

Executive support

Communications

Project coordination

AI tools (Claude)

CRM tools

Google Workspace

Microsoft Office

Detail-oriented

Tools

Claude AI

CRM platforms

Google Workspace

Microsoft Office

Job description

Our client is seeking an exceptional Executive Assistant to become a trusted partner to a high-performing business leader who is expanding multiple business initiatives. This is far more than a traditional administrative position. The ideal candidate will serve as a strategic operational partner, helping transform ideas into action, leveraging AI to improve workflows, and creating the structure that enables continued growth. If you enjoy solving problems, embracing new technology, and making a meaningful impact in a dynamic environment, this opportunity offers significant long-term career potential.

This Role Offers

• Opportunity to work directly alongside an entrepreneurial executive with high visibility and meaningful influence.
• Fast-paced, collaborative culture where initiative and creative problem solving are valued.
• Exposure to business operations, marketing initiatives, process improvement, and emerging AI technologies.
• Opportunity to continuously expand your skills while supporting a growing organization.
• Performance-based bonus opportunities.

Focus

• Serve as the primary executive support resource, helping manage priorities, communications, and day-to-day operational activities.
• Partner closely with leadership to transform ideas into organized plans, actionable deliverables, and completed projects.
• Utilize Claude AI and other productivity tools to draft, refine, and iterate on business content, marketing materials, research, and operational documentation.
• Continuously improve AI prompts and workflows to produce increasingly effective business results.
• Coordinate multiple projects simultaneously while adjusting to shifting priorities throughout the day.
• Draft professional correspondence, reports, presentations, and business documentation with exceptional attention to quality and detail.
• Conduct independent research and provide thoughtful recommendations to support executive decision making.
• Assist with CRM updates, process documentation, marketing initiatives, and administrative projects across multiple business functions.
• Identify opportunities to improve systems, increase efficiency, and reduce administrative burden.
• Anticipate executive needs, proactively resolve issues, and maintain excellent follow through on delegated responsibilities.

Skill Set

• Executive Assistant, Project Coordinator, Operations, Business Analyst, or similar professional experience.
• Exceptional written and verbal communication skills.
• Comfortable using AI tools, particularly Claude, including prompt refinement and iterative workflows.
• Highly organized with outstanding attention to detail.
• Strong critical thinking and independent problem-solving abilities.
• Demonstrated ability to manage multiple priorities within a fast-paced entrepreneurial environment.
• Self-starter who requires minimal supervision and consistently exercises sound judgment.
• Comfortable learning new technologies and adapting to changing business needs.
• Experience supporting executives or leadership teams is highly desirable.
• Experience with CRM platforms, Google Workspace, Microsoft Office, or related productivity tools is preferred.
• Professional, collaborative attitude with a strong commitment to helping the team succeed.

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS