Hybrid Executive Assistant to People Leadership Team

PTC Inc; Boston (MA); Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

Paid time off

Tuition reimbursement

Commuter subsidy

Job summary

PTC Inc. in Boston, MA is seeking an Administrative Assistant to support the People Leadership Team. You will manage calendars, coordinate meetings and travel, and handle day-to-day tasks in a fast-paced, collaborative setting.

The role emphasizes discretion, strong communication, and a proactive approach to streamline processes with AI and automation to boost productivity. Bachelor's degree or equivalent experience with 5+ years supporting senior executives in a dynamic organization is

Qualifications

• Bachelor's degree or equivalent professional experience.
• 5+ years of experience supporting senior executives in an Executive Assistant or Administrative Assistant role.
• Experience supporting multiple senior leaders in a dynamic, matrixed organization.
• Demonstrated experience coordinating executive calendars, meetings, travel, and administrative activities.
• Advanced Microsoft Office proficiency, particularly Outlook, PowerPoint, and Excel.
• Experience using AI-enabled productivity tools such as Microsoft Copilot.

Responsibilities

• Manage complex calendars for multiple executive leaders by scheduling internal and external meetings, balancing competing priorities, and resolving conflicts.
• Coordinate onsite and virtual meetings, including room scheduling, technology, presentation support, catering, and logistics.
• Plan and coordinate travel, including itineraries, agendas, logistics, and briefing materials.
• Prepare expense reports, purchase orders, and other administrative activities accurately and on time.
• Support leadership meetings, planning sessions, offsites, and team events through coordination and execution.
• Coordinate activities across the People Leadership Team by scheduling meetings and sharing updates.
• Identify opportunities to simplify processes and leverage AI to increase productivity and efficiency.
• Represent the People organization by delivering exceptional experiences for employees, candidates, leaders, and partners.
• Handle sensitive information with professionalism, discretion, and integrity.

Skills

Calendar management

Meeting coordination

Travel planning

Expense reporting

AI & automation

PowerPoint

Microsoft Office

Team collaboration

Discretion & confidentiality

Communication skills

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Teams

SharePoint

Planner

Smartsheet

Microsoft Copilot

Outlook

Excel

PowerPoint

Job description

PTC Inc. in Boston, MA is seeking an Administrative Assistant to support the People Leadership Team. You will manage calendars, coordinate meetings and travel, and handle day-to-day tasks in a fast-paced, collaborative setting.

The role emphasizes discretion, strong communication, and a proactive approach to streamline processes with AI and automation to boost productivity. Bachelor's degree or equivalent experience with 5+ years supporting senior executives in a dynamic organization is