AI-Native Executive Assistant to the CEO

Zania; Palo Alto (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Zania is seeking an Executive Assistant to the CEO in Palo Alto to act as a strategic partner in a fast-paced Series A startup. You will optimize the CEO’s time by acting as a gatekeeper, operations engine, and personal life manager, now and in the future growth.

You will use AI tools daily, build SOPs, oversee calendar and inbox, and coordinate hiring, onboarding, and vendor relationships. The role demands discretion, initiative, and a relentless work ethic.

Qualifications

• 4+ years of experience supporting a C-level executive, Founder, or CEO in a high-growth startup.
• Fluent in modern AI tools and automating workflows.
• Relentless work ethic in a fast-paced, always-on environment.

Responsibilities

• Multiply Output with AI: leverage AI tools to draft communications, research specialists, synthesize transcripts, and build workflows.
• Drive Business Operations: build SOPs, track CRM pipelines, source vendors, assist with light finance/invoicing, and support hiring and onboarding.
• Ruthless Time & Inbox Management: manage CEO calendar and inbox end-to-end, draft AI-enhanced responses, track action items, drive tasks to closure.
• Manage Personal Wellness & Health: oversee biometric data tracking, plan meals and fitness, coordinate medical appointments and insurance claims.
• Household & Family Logistics: handle household vendors, personal errands, travel planning, gifts, and home maintenance.
• Meeting & Board Prep: create agendas, prepare investor pre-reads, and design playbooks for seamless execution.

Skills

Executive support

AI tools proficiency

Proactive problem solving

Time management

Tools

ChatGPT

Claude

Perplexity

Job description

Zania is seeking an Executive Assistant to the CEO in Palo Alto to act as a strategic partner in a fast-paced Series A startup. You will optimize the CEO’s time by acting as a gatekeeper, operations engine, and personal life manager, now and in the future growth.

You will use AI tools daily, build SOPs, oversee calendar and inbox, and coordinate hiring, onboarding, and vendor relationships. The role demands discretion, initiative, and a relentless work ethic.