AI-Driven Executive Assistant to VP

Servicenow

Santa Clara (CA)

On-site

USD 127,000 - 211,000

Full time

2 days ago

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Benefits offered by this job

Health plans

401(k) Plan with company match

ESPP

Matching donations

Flexible time away plan

Family leave programs

Job summary

ServiceNow in Santa Clara, CA seeks an experienced Executive Assistant to support a VP-level leader, with a focus on AI-enabled workflows. You will manage complex calendars, draft routine and executive communications, coordinate travel and visas, onboard new hires, and handle confidential materials.

The role requires strategic thinking, strong organizational skills, and the ability to balance competing priorities across teams.

Qualifications

Experience integrating AI into work processes or workflows.
10+ years' experience supporting VP-level executives.
Experience managing high-priority projects across multiple levels.
Desire to take on own projects and meet deadlines.
Exceptional soft-skills.
Experience with Zoom, Microsoft Office, Box, Concur and Google Docs.
Experience handling confidential materials.

Responsibilities

Schedule appointments, plan meetings, and maintain complex calendars.
Draft and prepare routine and advanced correspondence, emails, presentations and reports.
Assist leadership with time management and travel logistics, including visas/passports and expense reconciliation.
Identify needs within the organization and initiate solutions.
Assist with onboarding of new hires and related processes.