Administrative Assistant

Keysight Technologies SAles Spain SL.; Santa Rosa (CA); On-site; USD 57,000 - 95,000; Full time

Benefits offered by this job

Medical, dental and vision

Health Savings Account

401(k) Plan

Flexible Time Off

Tuition Reimbursement

Job summary

Keysight is seeking an Administrative Assistant to support the Director of HFTC Operations within the Advanced Technology Labs. You will manage calendars, plan international travel, prepare executive materials, and track expenses.

This hands‑on role requires discretion, strong organization, and the ability to work with AI tools to streamline processes. Based in Santa Rosa, CA, this team‑oriented position operates as part of a three‑person leadership support group and partners with the Chief of

Qualifications

• 3+ years directly related experience in an executive support role.
• Associate or bachelor’s degree; specialized training/certification is a plus.
• Excellent judgment and discretion is an absolute necessity.
• Strong office applications skills: MS Office, Teams, SharePoint, etc.
• Ability to work independently as well as part of a team.
• Excellent organization and time management skills.
• Excellent interpersonal and communication skills.
• Ability to prioritize, manage multiple streams, and handle overtime if needed.
• Increasing use of AI tools (e.g., Copilot, ChatGPT) is expected.

Responsibilities

• Provide direct, high‑confidence assistance to the Director of Operations.
• Calendar management and meeting coordination, including international travel planning.
• Preparation and organization of executive‑level materials.
• Expense tracking, purchase requisitions, and approvals.
• Coordinate with Chief of Staff to support operating rhythms.
• Serve as a central point of coordination with senior leaders and stakeholders.
• Support leadership meetings, town halls, and large forums including IT setup.

Skills

Executive support

Calendar management

Travel planning

Office applications

AI tools

Independent worker

Time management

Attention to detail

Project management background

Education

Associate degree

Bachelor’s degree

Tools

MS Office

Teams

PowerPoint

Word

SharePoint

Zoom

AI tools (Copilot, ChatGPT)

Job description

Overview

Keysightis at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~15,000 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn moreabout what we do.

Ouraward-winningculture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry-first solutions.We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.

About the Team

Keysight Labs invents and delivers breakthrough, growth-enabling technology so Keysight can be first-to-market with solutions that extend our design, emulation, and test leadership. Labs hardware, software, and AI technologies enable Keysight solutions groups to more quickly create higher-value, seamlessly-connected solutions to accelerate our customers innovation.

This role is a Administrative Assistant position within the Keysight Advanced Technology Labs organization, supporting the Director of HFTC Operations

Responsibilities

You will work day‑to‑day in close partnership with the Director and a Chief of Staff, operating as a three‑person leadership support team that runs the Operations team and enables the Director to operate at maximum effectiveness. In this model:

• The Director sets direction and priorities
• The Chief of Staff acts as the Director’s operational and strategic extension
• The Administrative Assistant is the execution engine that ensures rigor, flow, coordination, and follow‑through across the director’s time, relationships, and operating rhythm

This is a hands‑on support role, not a program management or business operations position.

• Provide direct, high‑confidence assistance to the Director of Operations, including:
  • Complex calendar management and meeting coordination
  • Domestic and international travel planning
  • Preparation and organization of executive‑level materials
  • Expense tracking, purchase requisitions, and approvals
• Partner closely with the Chief of Staff to support the operating rhythm of the Operations team, ensuring meetings, reviews, and commitments are well‑prepared and well‑followed‑up.
• Serve as a central point of coordination for the Director’s interactions with senior leaders, teams, and external stakeholders.

Administrative Operations & Efficiency

• Maintain accurate org charts
• Support smooth logistics for leadership meetings, reviews, and large forums (e.g., town halls), including Teams setup and coordination.
• Perform confidential administrative duties with discretion and professionalism.
• Identify opportunities to standardize and streamline administrative processes, templates, and workflows - using both traditional process improvement and AI‑enabled approaches.

Qualifications

This is a critical executive support role, requiring adaptability, professional demeanor and effective communication.

• 3+ years directly related experience in an executive support role
• Associate or bachelor’s degree; specialized training/certification is a plus
• Excellent judgment and discretion is an absolute necessity
• Strong office application skills, including MS Office suite business applications. Must be able to create and use documents of moderate complexity in Excel, PowerPoint, and Word. Other “table-stakes” tools skills include Teams, Zoom, Sharepoint, etc. Increasing leverage of AI tools such as MS Copilot and ChatGPT is expected.
• Ability to work independently as well as part of a team
• Excellent organization and time management skills
• Excellent interpersonal skills and a pleasant, positive demeanor
• Ability to exercise good judgment/decision making when necessaryAbility to prioritize and take initiative, and manage multiple activity streams
• Flexibility to work occasional overtime or different hours as required
• Increasing and sustained use of AI tools (e.g., Microsoft Copilot, ChatGPT or equivalents) is expected
• Attention to detail and follow-through
• A background in project management or related role is a plus
• Poise, presence, personality and initiative to be a top‑notch, right‑hand professional

Location

Candidates must be local to Santa Rosa,CA or willing to relocate to Santa Rosa, CA.

Careers Privacy Statement

Keysight is an Equal Opportunity Employer.

Keysight Technologies Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.

CA pay range: MIN $57,220 MIDPT-$76,290.00 -MAX $95,370.00

This role is eligible for Keysight Results Bonus Program

• - Medical, dental and vision
• - Health Savings Account
• - Health Care and Dependent Care Flexible Spending Accounts
• - Life, Accident, Disability insurance
• - Business Travel Accident and Business Travel Health
• - 401(k) Plan
• - Flexible Time Off, Paid Holidays
• - Paid Family Leave
• - Discounts, Perks
• - Tuition Reimbursement
• - Adoption Assistance
• - ESPP (Employee Stock Purchase Plan)

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