Executive Assistant

Keysight Technologies SAles Spain SL.

Santa Rosa (CA)

Hybrid

USD 83,841,000 - 139,730,000

Full time

2 days ago

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Benefits offered by this job

Medical, dental and vision

401(k) Savings Plan

Flexible Time Off

Paid Holidays

Tuition Reimbursement

Job summary

Keysight Technologies Inc. is seeking a proactive Executive Assistant to support Global Services leaders in Santa Rosa. You will manage complex calendars, coordinate domestic and international travel, and prepare polished materials for leadership reviews and meetings.

You’ll also help with on-site support, communications, and process improvements, using AI tools to streamline workflows while handling sensitive information with discretion.

Qualifications

Typically, 3+ years of administrative or executive support experience.
Strong working knowledge of Excel, PowerPoint, and Word.
Experience using Teams, Zoom, SharePoint, and Concur, or ability to learn quickly.
Excellent organization, attention to detail, and ability to work independently.
Sound judgment and discretion when handling confidential information.
Willingness to learn and use AI tools like Microsoft Copilot.

Responsibilities

Provide dependable administrative support to Directors and Global Services leaders; manage complex calendars and travel.
Prepare materials for leadership meetings, track commitments, and follow up on action items.
Coordinate meetings, room bookings, catering, and on-site support; maintain coordination among leaders and stakeholders.

Skills

Calendar management

Excel

PowerPoint

Word

Teams

SharePoint

Concur

AI tools (Copilot)

Communication

Discretion

Education

Bachelor’s degree or equivalent

Tools

Teams

SharePoint

Concur

Zoom

Copilot

Job description

Keysight is at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~15,000 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn more about what we do.

Our award-winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry-first solutions. We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.

Keysight Global Services helps customers get more from their test instruments throughout their lifecycles, from calibration and repair to technology refresh, asset management, consulting, and training. As an Executive Assistant on this team, you’ll help several leaders stay organized and keep important work moving. You’ll coordinate busy calendars and travel, prepare polished materials, support meetings and events, and follow through on the details that make a difference. You’ll work closely with colleagues across Global Services, use technology and AI tools to improve everyday workflows, and bring sound judgment, discretion, and initiative to a role where your contributions are visible every day.

This role offers a flexible hybrid work arrangement. Candidates must live within commuting distance of Keysight’s Santa Rosa office and be able to work on site as business needs arise, sometimes with little or no advance notice.

Responsibilities

Executive Support and Coordination

Provide dependable administrative support to the Director and other Global Services leaders, including VP support as assigned. Manage complex calendars, coordinate meetings, arrange domestic and international travel, and process expenses and purchase requisitions, including routing items for approval.
Prepare and organize materials for leadership meetings, business reviews, and other executive activities. Track commitments and follow up on action items so priorities continue moving forward.
Serve as a point of coordination among leaders, teams, and external stakeholders. Balance competing requests with attention to detail, sound judgment, and discretion.

Meetings, Communications, and Team Operations

Coordinate leadership meetings, workshops, coffee talks, town halls, and other forums, including room bookings, catering, Teams setup, meeting notes, and action logs. Provide on-site support when needed.
Create and polish presentations, newsletters, quarterly business review materials, and other communications. Maintain accurate organization charts and help keep SharePoint team sites, document libraries, and shared information organized.
Support administrative projects and tracking needs, such as maintaining records of AI tool licenses and related costs.

Tools and Process Improvement

Use Microsoft Office, Teams, SharePoint, Concur, and other business tools to carry out administrative work accurately and efficiently.
Use approved AI tools, such as Microsoft Copilot, where appropriate to help prepare materials, organize information, and improve routine workflows while handling sensitive information with care.
Identify practical ways to improve administrative processes, templates, and follow-up. Collaborate with other administrative professionals on coverage, events, and shared practices as team needs evolve.

Essential Capabilities

Take ownership of work, anticipate needs, and understand how administrative support contributes to leaders’ and team priorities.
Organize multiple workstreams, meet deadlines, and follow through on details with accuracy.
Handle confidential information with integrity and sound judgment.
Communicate clearly in writing and conversation and work effectively with people at different levels of the organization.
Solve problems resourcefully, speak up constructively when needed, and work well with others.
Learn new tools readily and apply them to day-to-day work. Support varied projects within the scope of the role.

Qualifications

Required

Typically, 3 or more years of relevant administrative or executive support experience, with demonstrated ability to coordinate calendars, meetings, travel, and competing priorities for senior leaders.
Strong working knowledge of Excel, PowerPoint, and Word, including the ability to create and edit moderately complex spreadsheets, presentations, and documents.
Experience using collaboration and administrative tools such as Teams, Zoom, SharePoint, and Concur, or the ability to learn comparable systems quickly. Ability to organize shared documents and information in SharePoint is particularly valuable for this role.
Excellent organization, attention to detail, and follow-through. Ability to work independently, set priorities, and keep multiple activities moving.
Sound judgment and discretion when handling confidential information, along with clear written and verbal communication and a professional approach to working with others.
Willingness to learn and use approved AI tools, such as Microsoft Copilot, to improve day-to-day administrative work.
Ability to work on site at the Santa Rosa office as business needs arise, sometimes with little or no advance notice, and to work occasional adjusted hours or overtime when required.

Preferred

An associate or bachelor’s degree, specialized training, or certification. An equivalent combination of education and relevant experience will also be considered.
Experience preparing and organizing materials for quarterly business reviews, leadership meetings, or similar business activities.
Experience supporting projects or improving administrative processes.

Careers Privacy Statement

Keysight is an Equal Opportunity Employer

Keysight Technologies Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.

Pay Transparency

The level of role will be based on applicable experience, education, and skills. Most offers will be between the minimum and the midpoint of the Salary Range listed below.

California Pay Range: Minimum $60,860 – Maximum $101,430

This role is non-exempt; hourly

Note: For other locations, pay ranges will vary by region

US Employees may be eligible for the following benefits: