AI-Driven Procurement Operations Specialist

Candidate; San Francisco (CA); Hybrid; USD 90.000 - 120.000; Vollzeit

Zusammenfassung

OpenAI is seeking a Procurement Operations Specialist to support subcontracting and intercompany purchasing and payment coordination for our deployment business. You will align agreements, staffing changes and PO funding, and lead research and supplier communication to resolve issues.

In this role you will manage subcontracting workflows in our deployment platform, applying practical AI to automate repeatable steps, test outputs, and ensure speed and accuracy as the business grows.

Qualifikationen

• Experience in procurement, procure-to-pay, or finance operations.
• Ability to investigate discrepancies and coordinate with AP/Accounting.
• Familiarity with AI workflow automation is a plus.

Aufgaben

• Coordinate subcontracting and purchasing from intake through completion: prepare agreement and amendment inputs, track reviews and signatures, and execute approved PO requests and changes.
• Translate staffing, scope, term and engagement-value changes into coordinated updates to agreements, PO funding and billing schedules. Keep the source documents and transaction records connected.
• Lead research and supplier issue remediation across contracts, POs, invoices and payments. Identify the cause, secure corrections, keep suppliers informed and give AP complete supporting evidence. Follow each issue through resolution.
• Serve as the primary contact for intercompany invoice and payment status. Follow up with approvers, investigate stalled handoffs, and coordinate procurement and ERP system issues with AP, Accounting and Finance Systems through resolution. Keep stakeholders informed of progress and next steps.
• Own subcontracting workflow requirements for the deployment operations platform. Build practical AI support for intake, extracting terms, preparing drafts, comparing records and researching exceptions. Test outputs against current sources and validate calculations.
• Partner with Procurement Enablement and Finance Systems to improve workflows and integrations. Measure cycle time, rework, issue aging and time saved, then use the results to prioritize improvements.

Kenntnisse

Procurement

Accounts Payable coordination

Intercompany purchasing

Automation/AI workflow

Vendor relationship management

Tools

ERP systems

Procurement platform

Spreadsheet proficient

Jobbeschreibung

OpenAI is seeking a Procurement Operations Specialist to support subcontracting and intercompany purchasing and payment coordination for our deployment business. You will align agreements, staffing changes and PO funding, and lead research and supplier communication to resolve issues.

In this role you will manage subcontracting workflows in our deployment platform, applying practical AI to automate repeatable steps, test outputs, and ensure speed and accuracy as the business grows.