AI-Driven Global Administrative Coordinator

AstraZeneca GmbH; Cambridge (MA); Hybrid; USD 68,000 - 102,000; Full time

Job summary

AstraZeneca is seeking an Administrative Coordinator to support global senior leaders within the Clinical Pharmacology & Safety Sciences organization. You will manage calendars, travel, meetings and day-to-day administrative tasks across time zones, leveraging AI-enabled tools and Microsoft Copilot.

You will collaborate with colleagues across locations, provide high-quality, proactive support, and help optimize processes while maintaining a service-minded approach.

Qualifications

• Experience coordinating calendars, meetings, travel and administrative processes for senior leaders.
• Strong Microsoft 365 skills including Outlook, Teams, PowerPoint, Word and Excel.
• Experience managing multiple stakeholders across locations and time zones.
• Excellent written and verbal communication in English.
• Ability to work in a hybrid environment and attend the office at least three days per week.

Responsibilities

• Manage complex calendars, travel, expenses and meeting coordination for senior leaders across multiple time zones.
• Plan and support in-person and virtual meetings, including room bookings, agendas, presentations, notes and actions.
• Provide administrative support for CPSS projects and global initiatives.
• Create and organize documents and collaboration spaces in Microsoft 365 (SharePoint/Teams); arrange travel and expense reporting in Concur.
• Identify opportunities to simplify processes using AI-enabled tools.
• Build relationships with colleagues and senior stakeholders with a service-minded approach.
• Support onboarding of new colleagues and act as a site contact for CPSS visitors.

Skills

Administrative coordination

Executive assistance

Calendar management

Travel planning

English communication

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Word

Excel

SharePoint

Copilot

Concur

Coupa

Job description

AstraZeneca is seeking an Administrative Coordinator to support global senior leaders within the Clinical Pharmacology & Safety Sciences organization. You will manage calendars, travel, meetings and day-to-day administrative tasks across time zones, leveraging AI-enabled tools and Microsoft Copilot.

You will collaborate with colleagues across locations, provide high-quality, proactive support, and help optimize processes while maintaining a service-minded approach.