Executive Administrative Coordinator for VP Support

AstraZeneca GmbH; Gaithersburg (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

AstraZeneca GmbH in Gaithersburg, MD seeks an experienced Administrative Coordinator to support a Vice President in Global Respiratory and Immunology. You will manage complex calendars, arrange travel, plan events, engage vendors, and provide executive-level support.

This role requires strong organization, discretion, and the ability to influence without authority. You will mentor junior staff, coordinate meetings, prepare documents, and deliver high-quality communications across internal and

Qualifications

• High School Diploma required; Bachelor’s Degree preferred in a relevant field
• 5+ years of executive level admin support
• Complex global travel and meeting coordination experience required
• Demonstrated abilities to influence without authority
• Interactions with Senior stakeholders
• Strong organizational and time management skills with the ability to multitask
• Advanced proficiency in Excel, PowerPoint, and Word, Visio and MS Project

Responsibilities

• Executive Representation: Respond on behalf of the Vice President to internal and external stakeholders.
• Inquiry Management: Handle complex inquiries from other assistants and staff.
• Calendar & Inbox Management: Manage emails, schedule appointments, and respond to routine inquiries.
• Document Preparation: Transcribe, format, and proofread documents and presentations.
• Desktop Publishing: Create high-quality documents for communications.
• Project Support: Provide project-based administrative support across initiatives.
• Meeting & Event Coordination: Schedule, arrange travel, and organize meetings and conferences.
• Independent Judgment: Perform tasks with discretion and business judgment.
• Communications Distribution: Prepare and distribute documents and materials to stakeholders.
• Mentorship: Coach and mentor junior secretarial staff.
• Workload Planning: Plan and schedule workload using digital tools.

Skills

Executive support

Travel coordination

Calendar management

Stakeholder liaison

Multitasking

Education

High School Diploma

Bachelor’s Degree preferred

Tools

Excel

PowerPoint

Word

Visio

MS Project

Job description

AstraZeneca GmbH in Gaithersburg, MD seeks an experienced Administrative Coordinator to support a Vice President in Global Respiratory and Immunology. You will manage complex calendars, arrange travel, plan events, engage vendors, and provide executive-level support.

This role requires strong organization, discretion, and the ability to influence without authority. You will mentor junior staff, coordinate meetings, prepare documents, and deliver high-quality communications across internal and