Administrative Coordinator, Cell Therapy Clinical Operations

AstraZeneca; Gaithersburg (MD); Hybrid; USD 45,000 - 68,000; Full time

Benefits offered by this job

Qualified retirement programs

Paid time off

Health, dental, and vision coverage

Hybrid work arrangement

Job summary

AstraZeneca in Gaithersburg, MD seeks an experienced administrative professional to anchor calendars, travel, contracts and critical business processes across a global network. You will orchestrate leader meetings, track initiatives, and ensure timely information flow for executives and teams.

The role emphasizes process excellence, cross‑region collaboration and support for department initiatives, including strong MS Office skills and fluency in English.

Qualifications

• 5+ years in an administrative role supporting complex projects.
• High School Diploma or GED required.
• Excellent technical skills with Microsoft Office (Outlook, Teams, PowerPoint, SharePoint Online).
• Strong communication and interpersonal skills.
• Fluent written and spoken English.
• Experience with virtual meeting tools (Teams, Zoom).
• Ability to manage multiple projects and priorities simultaneously.

Responsibilities

• Lead complex calendars for senior field Executives and prioritize conflicts.
• Oversee end-to-end travel arrangements and global meeting logistics.
• Coordinate leader meetings, objectives reviews and mentoring sessions.
• Collaborate with US and European administrative colleagues on global activities.
• Provide project administration support with timelines, docs and updates.
• Develop and maintain team processes to improve efficiency and reduce cycle times.
• Coordinate site events in Gaithersburg and support live/virtual meetings.

Skills

Communication skills

English fluent

MS Office suite

Organizational skills

Self-starter

Multi-project management

Education

High School Diploma or GED

Bachelor Degree (Desirable)

Tools

Outlook

MS Teams

PowerPoint

SharePoint Online

Job description

Introduction to role

Are you energized by keeping complex teams in sync and driving clarity in fast-moving environments? In this role, you will be the operational anchor for senior field leaders enabling the planning, coordination and pace required to deliver cutting‑edge cell therapy studies that aim to transform outcomes for people living with cancer. Your work will remove friction, anticipate needs and ensure the right conversations happen at the right time.

Location: Gaithersburg, MD

Based in Gaithersburg, you will orchestrate calendars, travel, contracts and key business processes across a global, highly collaborative network. You will be a go-to partner who brings order to complexity, connects people and information, and turns plans into action so leaders can focus on advancing our pipeline. Do you thrive on making high‑impact teams more effective every day?

Accountabilities

Calendar Leadership

Lead sophisticated calendars for senior field Executive Directors, prioritize conflicts and adapt quickly to changing priorities so leaders stay focused on what matters most.

Global Travel and Meeting Logistics

Manage end‑to‑end travel arrangements (flights, trains, cars, conference registrations, visas) and book rooms globally to keep engagements on track and on budget.

Team Operations

Plan regular leader meetings with direct reports, including objectives reviews and mentoring sessions, and maintain accurate records for easy access to historical decisions and follow‑ups.

Cross‑Region Collaboration

Coordinate seamlessly with administrative colleagues across the US and Europe to align schedules, processes and communications for global activities.

Project Administration

Provide specialist administrative support for department initiatives, ensuring timelines, documentation and stakeholder updates are consistently managed.

Process Excellence

Develop and maintain team processes, promote standard practices and share expertise in key systems to improve efficiency and reduce cycle times.

Site Event Coordination

Serve as the point of contact for Gaithersburg site events, aligning stakeholders and logistics to deliver high‑quality experiences.

Meeting and Conference Support

Plan and execute logistics for live and virtual meetings and conferences, enabling productive sessions and timely outcomes.

Financial Administration

File expense reports accurately and compliantly for leaders, and support prompt creation of contracts and payment of purchase orders.

Reporting and Tracking

Track and support assigned internal projects and processes, generating accurate reports from internal systems under tight time constraints to inform decisions.

Essential Skills/Experience

• 5+ years of experience in an administrative role supporting complex projects.
• High School Diploma or GED required
• Excellent technical skills, proficient in Microsoft Office tools such as Outlook, MS‑Teams, PowerPoint and SharePoint Online
• Good communication and interpersonal skills
• Fluent written and spoken English skills
• Experience and confidence using virtual meeting technologies such as Teams and Zoom
• Ability to manage multiple projects/tasks/assignments simultaneously and effectively
• Strong customer service skills
• A strong self‑starter

Desirable Skills/Experience

• Bachelor Degree
• Significant experience as PA for senior Leaders in an international business environment
• Entrepreneurial thinking with respect to use of Gen AI tools and automation tools such as Power Automate
• Experience of working in a pharma or healthcare environment
• Experience in implementing Gen AI tools in admin processes

The annual base pay (or hourly rate of compensation) for this position ranges from $32.66/hr to $49/hr. Our positions offer eligibility for various incentives—an opportunity to receive short-term incentive bonuses, equity-based awards for salaried roles and commissions for sales roles. Benefits offered include qualified retirement programs, paid time off (i.e., vacation, holiday, and leaves), as well as health, dental, and vision coverage in accordance with the terms of the applicable plans.

Bring your operational mastery to the forefront of cell therapy.

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In‑person working gives us the platform we need to connect, work at pace and challenge perceptions. That’s why we work, on average, a minimum of three days per week from the office. But that doesn’t mean we’re not flexible. We balance the expectation of being in the office while respecting individual flexibility.

Why AstraZeneca

Here, your coordination will fuel a mission to change the course of cancer by partnering with scientists, clinicians and operations experts who bring diverse perspectives and deep expertise. We combine cutting‑edge science with modern technology and a global network of collaborators, placing unexpected teams in the same room to accelerate discovery. You will grow in an environment that values curiosity and courage as much as precision and reliability, where kindness sits alongside ambition and individual contributions scale to real patient impact.

Date Posted

28‑Aug‑2026

Closing Date

31‑Aug‑2026

Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.