Executive Assistant to SVP & Global Immunology Lead

AstraZeneca GmbH; Boston (MA); On-site; USD 70,000 - 105,000; Full time

Benefits offered by this job

401(k) retirement plan

Health benefits

Paid vacation and holidays

Paid leaves

Job summary

AstraZeneca GmbH is seeking an experienced administrative professional to support a fast-paced leadership team in a global R&D environment. You will manage executive calendars, travel planning, and cross-functional coordination across time zones, while leveraging AI tools to streamline communications and document workflows.

The role requires strong judgment, discretion, and a proactive approach to handle confidential matters, with a track record of supporting VP/C-suite leaders in biotech/pharma

Qualifications

• High School Diploma or GED required.
• 5+ years of experience in an administrative role supporting complex projects.
• Entrepreneurial problem-solver with judgment and discretion in a fast-paced R&D environment.
• Strong written and verbal communication with executives and senior scientists.
• Experience supporting VP/C-suite leaders within biotech/pharma R&D.

Responsibilities

• Executive Calendar and Prioritization: manage a fast-paced calendar and protect time for critical priorities across time zones.
• Global Travel and Logistics: plan end-to-end travel, visas, and high-profile conferences; prepare materials.
• Financial Operations: manage Travel & Expenses, process expenses, raise/receive POs.
• Digital Productivity and Knowledge Management: use Outlook/Teams, SharePoint/Box, Concur, Coupa, and AI tools to streamline workflows.
• Leadership Team Support: provide agile administrative support and run ad hoc projects and meetings.
• Cross-Functional Coordination and Governance: collaborate to drive continuity and optimize team activities.

Skills

Executive support

Calendar management

Cross-functional coordination

Verbal & written communication

Prioritization & judgment

Education

High School Diploma or GED

Tools

Outlook/Teams

SharePoint/Box

Concur

Coupa

AI productivity tools

Job description

AstraZeneca GmbH is seeking an experienced administrative professional to support a fast-paced leadership team in a global R&D environment. You will manage executive calendars, travel planning, and cross-functional coordination across time zones, while leveraging AI tools to streamline communications and document workflows.

The role requires strong judgment, discretion, and a proactive approach to handle confidential matters, with a track record of supporting VP/C-suite leaders in biotech/pharma