Administrative Coordinator

AstraZeneca GmbH; Cambridge (MA); Hybrid; USD 68,000 - 102,000; Full time

Job summary

AstraZeneca is seeking an Administrative Coordinator to support global senior leaders within the Clinical Pharmacology & Safety Sciences organization. You will manage calendars, travel, meetings and day-to-day administrative tasks across time zones, leveraging AI-enabled tools and Microsoft Copilot.

You will collaborate with colleagues across locations, provide high-quality, proactive support, and help optimize processes while maintaining a service-minded approach.

Qualifications

• Experience coordinating calendars, meetings, travel and administrative processes for senior leaders.
• Strong Microsoft 365 skills including Outlook, Teams, PowerPoint, Word and Excel.
• Experience managing multiple stakeholders across locations and time zones.
• Excellent written and verbal communication in English.
• Ability to work in a hybrid environment and attend the office at least three days per week.

Responsibilities

• Manage complex calendars, travel, expenses and meeting coordination for senior leaders across multiple time zones.
• Plan and support in-person and virtual meetings, including room bookings, agendas, presentations, notes and actions.
• Provide administrative support for CPSS projects and global initiatives.
• Create and organize documents and collaboration spaces in Microsoft 365 (SharePoint/Teams); arrange travel and expense reporting in Concur.
• Identify opportunities to simplify processes using AI-enabled tools.
• Build relationships with colleagues and senior stakeholders with a service-minded approach.
• Support onboarding of new colleagues and act as a site contact for CPSS visitors.

Skills

Administrative coordination

Executive assistance

Calendar management

Travel planning

English communication

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Word

Excel

SharePoint

Copilot

Concur

Coupa

Job description

Are you an experienced administrator who thrives in a fast-moving global environment? Do you bring a can-do mindset, strong service focus and curiosity for smarter ways of working? Join our global team and help enable the delivery of life-changing medicines for patients.

AstraZeneca is seeking an Administrative Coordinator to support global senior leaders and colleagues within our global Clinical Pharmacology & Safety Sciences organization. You will help coordinate calendars, meetings, travel and day-to-day administrative activities while working with colleagues across different locations and time zones.

Working closely with senior leaders, you will provide agile, high-quality support using sound judgement, strong influencing skills and a proactive approach when helping them facilitate their time. Our AI-forward team continuously develops smarter services using tools such as Microsoft Copilot, Teams, SharePoint and Microsoft 365. We are looking for someone organized, proactive and interested in finding simpler and more effective ways of working through AI-enabled tools.

Key responsibilities

• Manage complex calendars, travel, expenses and meeting coordination for senior leaders across multiple time zones.

• Plan and support f-2-f and virtual meetings, including room bookings, agendas, presentations, notes, actions and hands-on meeting support, using Microsoft Copilot where relevant.

• Provide administrative and coordination support for CPSS projects and global initiatives.

• Create, organize and maintain documents, materials and collaboration spaces in Microsoft 365, including SharePoint and Teams. Arrange travel and expense reporting in Concur.

• Identify opportunities to simplify and automate processes by using digital and AI-enabled tools.

• Build effective working relationships with colleagues and senior stakeholders, using good judgment and a service-minded approach.

• Support onboarding of new colleagues and act as a site contact and host for CPSS visitors.

Who we think you are

We believe you are a flexible, positive and service-minded person who thrives in a dynamic global environment. You are proactive, self-led and confident in identifying where you can add value. You welcome the opportunity to apply new digital tools, such as Microsoft Copilot, in your daily work and actively strive to develop new AI-powered ways of working. With strong Microsoft 365 skills and experience in administration or PA support, you are comfortable managing changing priorities and influencing across the organization without formal authority.

Essential qualifications and experience

• Experience in administrative coordination, executive assistance, personal assistance or similar business support roles managing complex calendars, meetings, travel and administrative processes.

• Strong Microsoft 365 skills, including Outlook, Teams, PowerPoint, Word and Excel.

• Experience managing multiple stakeholders, inboxes and priorities across different locations and time zones.

• Excellent written and verbal communication skills in English.

• Ability to work effectively in a hybrid environment and attend the office, on average, at least three days per week.

Desirable experience

• Experience supporting senior leaders in a global organization supporting projects, events, onboarding or international teams

• Experience with SharePoint, Microsoft Copilot or other AI-enabled productivity tools.

• Experience using Coupa, Concur or similar business systems.

Why AstraZeneca?

At AstraZeneca when we see an opportunity for change, we seize it and make it happen, because any opportunity no matter how small, can be the start of something big. A fast-paced place in constant evolution, here you’ll have the opportunity to make change a reality. Trusted and accountable, our people have the opportunity to challenge the way we work, make quick decisions and work together to make it happen. Here we have a voice, empowered to speak up and unleash our creativity to deliver real change.

So, what’s next!

Are you already imagining yourself joining our team? Good, because we can’t wait to hear from you.

Date Posted

02-sept-2026

Closing Date

08-sept-2026

Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.

The annual base pay for this position ranges from $67,952.00 - 101,928.00 USD Annual. Our positions offer eligibility for various incentives—an opportunity to receive short-term incentive bonuses, equity-based awards for salaried roles and commissions for sales roles. Benefits offered include qualified retirement programs, paid time off (i.e., vacation, holiday, and leaves), as well as health, dental, and vision coverage in accordance with the terms of the applicable plans.