Executive Operations Associate (On-Site, AI-Driven)

HarmonyCares; Brentwood (TN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, dental, vision, life insurance

401K with company match

Tuition and certification reimburse

Paid time off and holidays

Onboarding and ongoing training

Great Place to Work certification

Job summary

HarmonyCares is seeking an Executive Operations Associate to support the CEO's office and the broader executive leadership team. You will leverage technology, AI, and automation to enhance daily operations, anticipate needs, and coordinate priorities while maintaining a professional and organized office environment.

The role requires strong organizational skills, a proactive mindset, and the ability to manage multiple priorities in a fast-paced setting, with a focus on improving processes and

Qualifications

• Bachelor's degree in business administration or a related field is required.
• 3+ years of experience in executive support, executive partnership, office operations or similar.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Curious, resourceful, and interested in understanding how the business operates.
• Comfortable working through ambiguity, changing priorities, and unexpected needs.
• Confident using technology, AI, automation, and new productivity tools to improve how work gets done.
• Strong written and verbal communication skills, with the ability to communicate clearly and professionally.
• Sound judgement, discretion, and the ability to handle confidential information.
• Strong accountability, follow through, and proactive approach to solving problems.
• Comfortable working with senior executives, board members, employees, and external partners.
• Flexible, dependable, and willing to step in wherever needed to help the executive office run smoothly.

Responsibilities

• Manage the calendar, priorities, travel, and communications for the executive team.
• Ensure the executive office runs smoothly, including meeting coordination, office needs, follow-up and executive logistics.
• Prepare agendas, presentations, briefing materials, summaries, and other executive communications.
• Coordinate key priorities and cross functional work, helping keep commitments, decisions and next steps moving forward.
• Research business topics and turn information into clear, useful insights and recommendations.
• Develop dashboards, trackers, and reporting that provide visibility into key priorities and work.
• Strongly leverage AI, automation, and technology to improve productivity, simplify administrative work, and strengthen how information is organized and managed.
• Continuously identify better ways to support the CEO, improve processes, and increase effectiveness of the executive office.
• Anticipate needs, solve problems, and serve as a trusted and dependable partner.

Skills

Executive support

Calendar management

Travel coordination

Communication

Project management

AI/automation

Problem solving

Education

Bachelor's degree in business administration or related field

Advanced degree in business administration or related field

Job description

HarmonyCares is seeking an Executive Operations Associate to support the CEO's office and the broader executive leadership team. You will leverage technology, AI, and automation to enhance daily operations, anticipate needs, and coordinate priorities while maintaining a professional and organized office environment.

The role requires strong organizational skills, a proactive mindset, and the ability to manage multiple priorities in a fast-paced setting, with a focus on improving processes and