AI-Driven Executive Assistant to IT Leaders

Sanmanuel Nsn; Highland (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

San Manuel IT seeks an Executive Assistant to provide high-level administrative support to the Chief Information Technology Officer and VPs. You will enhance executive effectiveness through calendar management, meeting coordination, travel planning and confidential correspondence.

Responsibilities include end-to-end IT procurement oversight, processing IT contracts and invoices, coordinating team meetings and events, and maintaining rigorous records.

Qualifications

• Associate’s degree in Business Administration required.
• Minimum of five years progressive administrative support experience having supported Director-level or C-Suite in an IT environment required.
• In an executive’s environment preferred.

Responsibilities

• Manages and coordinates the CITO’s and VP’s calendars, supports the arrangement of planned meetings, and prepares meeting summaries as needed or directed.
• Assists in the end to end procurement process for IT services by overseeing the processing of all IT contracts and invoices, serving as the liaison between IT, Accounts Payable, and Contract Administration to ensure accurate review, timely execution, and on time payment.
• Leads and drives team engagement by planning and coordinating all team meetings and events, including All Team meetings, offsites, and special events.
• Coordinates travel for IT Executives and reviews and reconciles all executive expense reports.
• Interacts with all levels within the organization, including the CEO, BC, General Managers, senior executives and department heads, Tribal Citizens, and professional and support staff as needed.
• Follows-up with management on pending information or requests, maintaining accurate tracking of all outstanding items to ensure timely resolution.
• Maintains associates’ confidence and protects operations by keeping information confidential.
• Performs other duties as assigned to support the efficient operation of the department.

Skills

Calendar management

Executive support

Microsoft Office

Communication

Confidentiality

Travel coordination

Proactive

Education

Associate’s degree in Business Administration

Bachelor’s degree in Business Administration preferred

Tools

Microsoft Office Suite

Outlook

Excel

Word

PowerPoint

Visio

Job description

San Manuel IT seeks an Executive Assistant to provide high-level administrative support to the Chief Information Technology Officer and VPs. You will enhance executive effectiveness through calendar management, meeting coordination, travel planning and confidential correspondence.

Responsibilities include end-to-end IT procurement oversight, processing IT contracts and invoices, coordinating team meetings and events, and maintaining rigorous records.