Remote Executive Assistant: Build Systems & Scale Growth

WeAssist.io; San Diego (CA); On-site; USD 9,600 - 14,000; Full time

Benefits offered by this job

13th Month Bonus

Permanent remote

Health insurance

Dental insurance

Mental health insurance

Growth opportunities

Performance-based raises

Prizes and bonuses

Job summary

WeAssist is seeking a Full-Time Executive Assistant to support the founder and a growing remote team. You will manage calendars, client communications, and outreach, acting as a strategic gatekeeper to keep the founder focused on high-impact work.

Ideal candidates are detail-obsessed, fast thinkers, and strong communicators who can handle a high-volume inbox, coordinate meetings, and log actionable insights in the CRM for ongoing trainings and growth.

Qualifications

• Experience supporting a busy founder/CEO.
• Fast thinking and rapid learning in a dynamic environment.
• Strong phone and written communication skills for daily outreach.
• Exceptional attention to detail across calendars, pipelines, and logs.
• Proactive, clarifying communicator who asks questions.
• Proven administrative foundation for calendar management and inbox control.

Responsibilities

• Monitor renewal pipelines and six-week look-ahead for memberships.
• Reach out 4–6 weeks prior to renewal to drive excitement and schedule strategy sessions.
• Ensure members complete prep forms and send reminders as needed.
• Coordinate weekly mastermind sessions and large in-person trainings.
• Manage calendar logistics for weekly community lunches and events.
• Track attendance and follow up with non-attendees.

Skills

Experience supporting C-level Executiv

Fast thinking

Rapid learning

Confident phone communication

Attention to detail

Proactive communication

Administrative foundation

Tools

GoHighLevel CRM

Kajabi

Job description

WeAssist is seeking a Full-Time Executive Assistant to support the founder and a growing remote team. You will manage calendars, client communications, and outreach, acting as a strategic gatekeeper to keep the founder focused on high-impact work.

Ideal candidates are detail-obsessed, fast thinkers, and strong communicators who can handle a high-volume inbox, coordinate meetings, and log actionable insights in the CRM for ongoing trainings and growth.