Agent Assistant

11th House Agency; New York (NY); Hybrid; USD 50,000 - 60,000; Full time

Job summary

11th House Agency in New York City is seeking an Agent Assistant to join our NYC office. This entry-level role offers hands-on exposure to client relations, artist management, negotiations, and agency operations, with room to grow.

Hybrid schedule (in-person Tue–Thu) and a salary of $50,000–$60,000 per year, with immediate start. The ideal candidate is highly organized, detail-oriented, and self-motivated, with prior experience as a personal or executive assistant.

Qualifications

• Prior experience as a personal or executive assistant or comparable administrative role.
• Bachelor's degree required; 1+ year administrative experience.

Responsibilities

• Manage artist calendars and field calls with clients, producers, and artists.
• Create and edit budgets for production and artists.
• Coordinate production logistics, including crew info and equipment requests.
• Track call sheets and maintain contact lists and files.
• Manage agency social media posts and oversee the intern program.
• Create MailChimp mailers and PDFs and update the agency website.
• Maintain the digital archive and follow up with clients on new work.

Skills

Calendar management

Budgeting

Production coordination

Call handling

Social media posting

Team coordination

MailChimp

Website updates

Digital archives

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Numbers

Gmail

Google Drive

Mac systems

MailChimp

Job description

11th House Agency is a fast-paced talent management office representing artists with recognizable work across fashion, film, music, commercials, and entertainment. We're looking for an Agent Assistant to join our NYC office and start immediately. This is an entry-level role with salary commensurate with experience, ideal for someone with prior experience as a personal or executive assistant who is highly organized, detail-oriented, and self-motivated. You'll work closely with agents and gain hands-on exposure to client relations, artist management, production, negotiations, sales, and agency operations, with room to grow into more responsibility as you develop.

Schedule & Location

Based in the WSA Building in Manhattan. Hybrid schedule (in-person Tuesday through Thursday). Standard hours are Monday to Friday, 9:30 am to 6:00 pm, with availability before and after hours as needed to support agents, artists, and active jobs.

What You'll Do

• Manage artist calendars.
• Field calls with clients, producers, and artists.
• Create and edit budgets.
• Coordinate production logistics, including crew info, equipment requests, and ad hoc needs.
• Track down and confirm all call sheets.
• Build and maintain contact lists and keep files organized.
• Manage agency social media posts.
• Oversee the intern program.
• Create Art Department MailChimp mailers and PDFs.
• Update the agency website with new work.
• Maintain the digital archive and follow up with clients on new work.

Who You Are

• Prior experience as a personal or executive assistant, or a comparable administrative role.
• Extremely detail-oriented, organized, and self-motivated.
• Excellent collaborator with strong written and oral communication skills.
• Outgoing, confident, and enthusiastic, with a genuine interest in fashion, photography, entertainment, production, music, and pop culture.
• Comfortable multitasking and prioritizing without losing sight of details.
• Flexible, resourceful, and quick to anticipate needs before being asked.
• Professional demeanor with a sense of urgency.

Requirements

• Bachelor's degree required.
• Proficiency with Microsoft Excel, Word, and Numbers; Gmail and Google Drive; Mac systems; MailChimp.
• Comfortable with standard office equipment and phone systems.
• Familiarity with social media platforms and best practices for professional, timely posting.
• 1+ year of administrative experience required.
• 1+ year of production assistance experience required.
• Social media marketing experience preferred.

Experience: Not required

Employment: Full-time

Schedule: Monday-Friday

Salary: $50,000 – $60,000 yearly

Starting time: Immediate start!

About 11th House Agency: 11th House Agency is a fast-paced talent management office representing artists with recognizable work across fashion, film, music, commercials, and entertainment.